Receptionist/Office Assistant

Receptionist/Office Assistant

Hybrid (3.5 days in office)

Position Overview:

Nationwide IT Services is seeking a Receptionist/Office Assistant to support our headquarters. This is a dual position responsible for ensuring a welcoming and professional first impression for visitors and the smooth operation of the office.

Duties and Responsibilities:

• Present a friendly, professional, and welcoming first contact (greet, direct, and assist visitors). 
• Maintain an orderly and welcoming reception area and clean conference rooms. 
• Organize, maintain, and keep office common areas, including the kitchens, neat and sufficiently stocked.
• Answer phone and direct calls.
• Responsible for incoming and outgoing mail, shipping, and receiving.
• Maintain security by following procedures, monitoring the logbook, and issuing loaner badges.
• Manage the inventory and assist with the purchasing and maintenance of office supplies and equipment.  Coordinate with building maintenance staff and service vendors.
• Responsible for organizing and helping to run regular company events, communicating with vendors, and securing food and supplies.
• Provide general meeting support.
• Assist with the production of the quarterly company newsletter.
• Help plan charitable activities to give back to the local community.
• Other administrative duties as assigned.

Job Qualifications:

• Excellent telephone and computer skills.
• Team player with strong communication and interpersonal skills.
• Pleasant and professional demeanor with a clear speaking voice and excellent spoken and written command of English.
• Strong knowledge of Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Must be punctual.
• Detail-oriented and organized yet adaptable and able to quickly prioritize tasks in a deadline-driven environment.
• Able to maintain confidentiality.
• Proficient typist.
• General office skills (e.g. scanning and copying).
• High school degree or equivalent GED.
• Prior receptionist experience.

Preferred Qualifications:

• College Degree and/or previous office service-related experience, preferably within a corporate environment.

Why Join Nationwide IT Services?