STATEWIDE VEHICLE AQUISITION (EXECUTIVE II)

POSITION SUMMARY

The Department of Central Management Services, Division of Vehicles is accepting applications to fill an Executive II position serving as a State-Wide Vehicle Acquisition Executive. The ideal candidate will be highly motivated with the ability to resolve complex issues independently. This position functions within a team of administrators on fleet acquisitioning programs, coordinating, and executing the procurement of vehicles. We invite all qualified candidates to apply.

POSITION ESSENTIAL FUNCTIONS

• Under general direction of management, functions within a team of administrators for the organization, planning, and execution of the statewide Vehicle Acquisition Programs.

• Serves within a team of administrators for all state agency vehicle coordinators/vehicle buyers providing training on efficient fleet management principles, advising on policy and procedures, interpreting applicable state statutes and administrative rules to prepare their vehicle purchase requests.

• In consensus with other team members, plans and executes all DOV responsibilities relative to the CMS Surplus Property iBid program to dispose of vehicles. 

• In consensus with other team members, coordinates Auto Liability for drivers in the CMS fleet and Vehicle Acquisition Program as applicable involved in auto accidents. 

• Creates and interprets Excel, Access, PowerPoint, Visio, and Calendar work products used in daily division operations.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

MINIMUM QUALIFCATIONS

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration. 
• Requires two years of responsible administrative experience in a public or business organization.

SPECIALIZED SKILLS

Of the two years’ experience listed above…

• Requires two (2) years of professional experience working with an Enterprise Asset Management (EAM) fleet system, BidBuy, Systems Application Products (SAP), or comparable fleet management and procurement systems.
• Requires two (2) years of professional experience managing vehicle data and billing information.

PREFERRED QUALIFICATIONS

• Prefers two (2) years of professional experience working with an Enterprise Asset Management (EAM) fleet system, BidBuy, Systems Application Products (SAP), or comparable fleet management and procurement systems.
• Prefers two (2) years of professional experience managing vehicle data and billing information.
• Prefers two (2) years of professional experience meeting deadlines with a strong attention to detail, utilizing critical thinking skills, while prioritizing assignments, and bouncing between multiple projects.
• Prefers working knowledge of Vehicles Services programs and the associated procurement standards and procedures.
• Prefers professional experience with the principles of accounting, budgeting, statistics, creating and interpreting spreadsheets, Word documents, Access tables, reports, and procurement.
• Prefers two (2) years of professional experience with exercising judgment and discretion in developing, implementing, and evaluating new and revised methods, procedures, performance standards, departmental policies and procedures.
• Prefers one (1) year of professional experience developing and managing a supportive public or private sector program.
• Prefers one (1) year of professional experience analyzing administrative problems and adopting an effective course of action. 

CONDITIONS OF EMPLOYMENT

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
• Requires the physical ability to bend, squat, and walk upstairs.
• Requires ability to attend seminars, conferences, and training to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties
• Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

ABOUT THE AGENCY

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State’s more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency’s mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.

STATE OF ILLINOIS BENEFITS

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10 -25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carryover year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

If this opportunity appeals to you, please apply today!