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Job Summary:
Support the student employment program, recruiting, employee records, and day-to-day HR operations while interacting with applicants, students, employees, supervisors, and visitors.
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Duties/Responsibilities:
This job description is not to be construed as an exhaustive statement of duties or responsibility requirements. Employees may be required to perform other job-related instructions as requested by the supervisor, subject to reasonable accommodation.
- Communicates with applicants, answer questions, schedule interviews and pre-employment requirements, and assist with background and employment verification.
- Assist with the student employment program, verify employment eligibility, answer questions, process paperwork, and follow up with students and supervisors when information is needed.
- Respond to emails, answer and route phone calls, greet visitors, provide information, and communicate with students, applicants, employees and supervisors.
- Perform data entry, audits, maintain HR files and documentation, and enter information into Perceptive and Jenzabar.
- Assist with filing, organizing employee records, and contribute to special projects and other HR initiatives such as the annual Chili Cook Off and Holiday Luncheon.
- Supports the HR team in recruiting, student employment, employee records, and other areas of HR while developing professional and organizational skills.
- Assist with our new hire orientation process to include scheduling the room, organizing new hire paperwork, and obtaining employment documentation from new hires.
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Required Skills/Abilities:Â
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. All job requirements listed indicate the minimum knowledge, skills, and/or ability deemed necessary to perform the job proficiently. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Â
- Ability to make deliveries and copies, pick-up and deliver the mail, and use the fax machine.
- Ability to use a personal computer to prepare and maintain information.
- Ability to comprehend in order to prepare reports, correspondence and coordinate information both manually and on the computer.
- Ability to operate a telephone system to answer and route calls.
- Ability to maintain manual and computerized filing systems.
- Attention to detail for preparing and maintaining accurate reports, providing and accepting accurate information and routing calls.
- Ability to concentrate because most of the duties involve proofreading and providing information.
- Ability to deal with stressful situations in a calm manner in order to communicate effectively employee benefits, defuse disputes, and other related employment issues.
- Ability to maintain confidential information, such as events and conversations.
- Ability to understand instructions for interpreting policies, benefit plans, campus calendar, instructions, and computer procedures.
- Good memory skills for recalling dates, people, events, and records in order to retrieve information for reports and files.
- Excellent writing, grammar, spelling and punctuation skills for preparing job descriptions and evaluations, correspondence, reports, and announcements.
- Good math skills for preparing spreadsheets and reports.
- Effective interpersonal skills for assisting visitors and accurately posting employment job lines.Â
- Ability to use computers, a modem and software for preparing and processing computerized reports.
- Ability to use an electronic timer for timing clerical tests.
- Ability to use a ten key calculator for performing calculations accurately.
- Ability to organize and prioritize workload efficiently and in a timely manner in order to complete job responsibilities.
- Must be a regular, full-time day school student, enrolled in at least 12 hours per semester.
- Must have completed a FAFSA form (Financial Aid) for the current academic year.
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Work Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
Physical Requirements:Â
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop or kneel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
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