ECE Off-Site Coordinator

JOB DESCRIPTION

Job Title: ECE Off-Site Coordinator
Department: Early Childhood Education
Reports to: ECE Operations Officer
FLSA: Hourly (Non-Exempt) 
Level: TBD

Summary:

The ECE Off-Site Coordinator is responsible for overseeing the daily operations and program quality of Pre-K Counts (PKC) classrooms located at Valley View Elementary, Canadochly Elementary, and future expansion sites as assigned. This position provides leadership, support, and direction to classroom staff while ensuring compliance with all funding, licensing, and agency requirements. The ECE Off-Site Coordinator serves as a liaison between off-site classrooms and ECE Administration and assists with staffing, scheduling, classroom support, and file monitoring to maintain high-quality early childhood education services.

Essential Duties and Responsibilities:

• Oversee the daily operations of PKC classrooms at Valley View, Canadochly, and other assigned off-site locations.

• Provide leadership, guidance, and support to teaching staff to ensure high-quality educational services and classroom management practices.

• Conduct regular classroom visits and observations to monitor program quality, compliance, and staff performance.

• Assist classroom staff in implementing curriculum, assessments, and developmentally appropriate practices.

• Maintain the ability to work directly in classrooms and provide coverage as needed to ensure compliance with child-to-staff ratio requirements.

• Create and maintain staffing schedules for assigned sites and coordinate classroom coverage during staff absences.

• Assist staff with addressing classroom concerns, family issues, and operational challenges while promoting positive solutions.

• Monitor and review child and staff files regularly to ensure documentation is complete, current, and compliant with licensing, funding, and agency requirements.

• Ensure required documentation is maintained for audits, monitoring visits, licensing reviews, and funding agency requirements.

• Communicate program updates, concerns, staffing needs, and compliance issues to the ECE Operations Officer and Director of Education and Compliance.

• Support onboarding, training, and professional development of staff as needed.

• Foster positive relationships with families, school district personnel, and community partners.

• Promote and uphold all YWCA York policies, procedures, and expectations.

• Travel between assigned sites as necessary to provide oversight, support, and coordination of items. 

• Other duties may be assigned by the ECE Operations Officer and/or Chief Program Officer.

Supervisory Responsibilities:

• Provide daily oversight and direction to staff at assigned off-site ECE locations.

• Support teaching teams to ensure high-quality learning environments and services for children and families.

• Monitor staff adherence to program standards, policies, procedures, and expectations.

• Assist with coaching, performance feedback, and accountability measures as appropriate.

• Support the supervision of assigned staff in accordance with YWCA York policies and applicable federal, state, and local regulations.

Education and Experience:

Job Knowledge, Skills and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies:

• Shows respect and sensitivity for cultural differences.

• Treats people with respect; works with integrity and ethically; upholds organizational values.

• Demonstrates strong leadership, organizational, and problem-solving skills.

• Approaches others in a tactful manner and reacts well under pressure.

• Maintains confidentiality and professionalism.

• Observes safety and security procedures.

• Adapts to changes in the work environment and manages competing priorities effectively.

• Demonstrates the ability to build positive relationships with children, families, staff, school personnel, and community partners.

Physical Requirements:

• Ability to lift, push, and/or pull up to 50 pounds.

• Frequent sitting, standing, walking, bending, and typing.

• Ability to travel between multiple program sites throughout the workday.

• Ability to actively participate in classroom activities and provide classroom coverage when necessary.

EEO Statement: 

YWCA York is an equal opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any kind without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, compensation, training, benefits, and termination.