Human Resources Administrative Assistant

Do you thrive in hands‑on environments where organization, accuracy, and people support make a real impact every day?

Our organization operates in a fast‑paced manufacturing and agricultural services environment, supporting a diverse workforce across production and operational teams. With a strong focus on safety, compliance, and employee support, we value practical HR operations that keep people informed, engaged, and set up for success. You’ll work closely with HR leadership in an on‑site setting where collaboration, follow‑through, and reliability are essential to daily operations.

Job Description

The Human Resources Administrative Assistant provides hands‑on administrative and operational support to the HR team, with a primary focus on managing day‑to‑day HR tasks and employee requests. This role owns entry‑level and administrative HR responsibilities, allowing HR leadership to focus on strategic initiatives, compliance, and employee relations.

This position is ideal for someone early in their HR career who is detail‑oriented, proactive, and comfortable working independently in a practical, fast‑moving environment.

Responsibilities

• Maintain and update employee personnel files, HR systems, and documentation with accuracy and confidentiality.
• Handle routine employee inquiries and administrative HR requests independently, escalating as needed.
• Support recruiting and onboarding activities, including interview scheduling, reference checks, paperwork preparation, and orientation coordination.
• Track employee training, certifications, and compliance documentation to ensure requirements are met.
• Independently complete tasks requiring coordination across departments or locations, such as collecting signatures or HR paperwork without daily supervision.
• Assist with seasonal workforce administration, staffing agency coordination, and internal HR programs such as employee recognition and milestone tracking.

Essential Skills

• Human resources
• Administrative support
• Customer service
• Microsoft Office
• Onboarding
• Recruiting
• HR administration
• Spanish bilingual

Additional Skills & Qualifications

• Provide hands-on HR administrative support, including maintaining employee records, filing, documentation, and responding to routine employee inquiries with minimal supervision.
• Support recruiting and onboarding activities by coordinating interviews, completing reference checks, preparing paperwork, scheduling orientations, and assisting with new-hire setup and safety gear.
• Track and maintain training, certifications, compliance documentation, and HR reporting to ensure state, federal, and company requirements are met.
• Independently complete tasks that require initiative across departments and locations, such as collecting signatures, paperwork, and HR materials without daily direction.
• Assist with seasonal workforce administration, staffing agency coordination, and internal HR programs such as employee milestones and recognition initiatives.
• Partner closely with HR leadership to reduce administrative workload and support the smooth onboarding of a new HR Manager.

Work Environment

This on-site, full-time role is based in a small, hands-on HR team supporting a manufacturing environment. The schedule is Monday–Friday with some flexibility in start and end times, as long as HR coverage aligns with production hours. The work environment offers a collaborative and supportive HR team, providing the opportunity to make an immediate, visible impact and gain practical people-focused HR experience.

This is a Permanent position based out of Saint Paul, OR.

The pay range for this position is $52000.00 - $55000.00/yr.

“Marion Ag offers a competitive benefits package that has historically included medical, dental, retirement with company match, PTO, and paid holidays. Full details will be confirmed directly by the client during the interview or offer stage.”

This is a fully onsite position in Saint Paul,OR.

This position is anticipated to close on Apr 30, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.