Maintenance Systems Coordinator

Position Summary

Provides administrative and coordination support to the Maintenance Department, with a strong focus on Excel-based reporting and CMMS recordkeeping. This role is primarily office-based, supporting day-to-day maintenance operations through CMMS administration, scheduling, documentation, vendor coordination, and purchasing. Responsibilities also include light safety-related filing and paperwork. This position supports multiple facilities and may travel periodically to assist with maintenance operations, asset management, documentation projects, and continuous improvement initiatives.

Essential Responsibilities

CMMS Administration & Documentation

• Maintain asset records, work order documentation, equipment manuals and drawings, and equipment history within the CMMS.

• Support preventive maintenance scheduling, tracking, and reporting.

• Maintain maintenance-related files, including equipment records and lockout/tagout (LOTO) documentation.

• Assist with light safety-related filing and paperwork as needed.

Coordination & Communication

• Coordinate vendors and contractors, schedule service visits, and follow up on open work orders and deliverables.

• Serve as a point of contact for the maintenance team, helping manage scheduling, communications, and documentation.

• Provide support across multiple facilities.

Purchasing & Reporting

• Create and track maintenance purchase orders and assist with maintenance cost reporting.

• Build simple reports and KPI summaries in Excel to keep the team and leadership informed.

General

• Support maintenance projects, asset management initiatives, and continuous improvement efforts.

• Travel to company locations as needed to support maintenance operations and projects.

• Perform other duties as assigned.

Required Qualifications

• Associate degree or equivalent experience in business administration, operations support, or a related field.

• Prior experience in an administrative, coordination, or operations support role; maintenance or manufacturing environment a plus, but not required.

• Good organizational and communication skills, and comfortable managing a few things at once.

• Comfortable working in Excel — building simple reports, using basic formulas, and keeping data organized. No need to be an expert; we'll help you grow these skills.

Technical Skills

• Working knowledge of Microsoft Excel — comfortable with formulas and everyday reporting tasks. Familiarity with PivotTables or XLOOKUP is a plus, not a requirement.

• Comfortable using Microsoft Word to create and update simple documents, forms, and procedures.

• Comfortable using Microsoft Outlook for email and calendar coordination.

• Willingness to learn a CMMS system if you haven't used one before — training provided.

Preferred Qualifications

• Experience supporting manufacturing, facilities, or industrial maintenance operations.

• Familiarity with maintenance purchasing processes, vendor coordination, or KPI reporting.

• Microsoft Office Specialist (MOS) certification in Excel and/or Word is a plus.

• Exposure to Power BI or other reporting tools is a plus.

Work Environment

This position is primarily office-based. Occasional access to manufacturing floor areas may be required, where exposure to noise, machinery, temperature variation, and other industrial conditions may occur.

Momentum Manufacturing complies with the Americans with Disabilities Act (ADA) and provides reasonable accommodations to qualified individuals with disabilities. Applicants requiring accommodation during the application or employment process should notify Human Resources.

Physical Demands

The physical demands described are representative of those required to perform essential job functions:

• Ability to sit, stand, and walk for extended periods

• Ability to communicate effectively

• Ability to occasionally lift up to 30 pounds

• Ability to access production areas when necessary

Momentum Manufacturing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected classification under applicable law.

This job description is not intended to be an exhaustive list of duties, responsibilities, or qualifications. Management reserves the right to modify the role as business needs evolve.