Student Records Clerk

Student Records Clerk

Make a Difference Every Day

Are you organized, detail-oriented, and passionate about helping others succeed? Join Distinction, LLC as a Student Records Specialist, where your work plays a vital role in supporting students as they build brighter futures through Job Corps.

In this role, you'll ensure student records are accurate, secure, and compliant while supporting the daily operations that help students thrive from enrollment through graduation.

What You'll Do

As our Student Records Clerk, you will:

Maintain Student Records

• Process enrollment, separation, travel, accountability, and clothing allowance documentation.
• Maintain complete, accurate, and confidential student files.

️ Manage Data & Systems

• Utilize OASIS, CIS, Microsoft Office Suite, Outlook, and other electronic systems.
• Enter, verify, and update student information with a high level of accuracy.

✔️ Ensure Compliance

• Audit student records for accuracy and data integrity.
• Identify discrepancies and make corrections as needed.
• Maintain audit logs and compliance documentation.

Prepare Reports

• Generate and distribute scheduled CIS reports.
• Assist departments by providing timely and accurate student information.

Coordinate Student Services

• Arrange student travel and ensure transportation documentation is complete.
• Track accountability for travel documents and related records.

Support Student Payroll

• Process documentation for student pay, allotments, and separations.
• Coordinate with the Finance Department to ensure timely processing.

Maintain Organized Records

• File, update, proofread, and maintain active and separated student records.
• Organize documentation according to federal and organizational standards.

What We're Looking For

We're looking for someone who is:

✅ Highly organized

✅ Detail-oriented

✅ Dependable and self-motivated

✅ Comfortable working with confidential information

✅ Passionate about helping young adults succeed

Qualifications

✔️ High School Diploma or High School Equivalency required

✔️ At least one (1) year of administrative or clerical experience

✔️ Experience working with youth is preferred

✔️ Strong written and verbal communication skills

✔️ Proficient in Microsoft Office and computer-based recordkeeping systems

✔️ Excellent organizational and multitasking abilities

✔️ Ability to lift up to 20 pounds

✔️ Valid driver's license with an acceptable driving record (unless waived by management)

Why Join Distinction?

❤️ Meaningful Work
Help transform the lives of young adults by supporting their educational and career success.

Career Growth
Take advantage of professional development and advancement opportunities.

Supportive Team
Work alongside dedicated professionals who are passionate about making a positive impact.

Competitive Pay & Benefits
Enjoy a rewarding career with a mission-driven organization that values its employees.

Ready to Make an Impact?

If you're looking for a career where your organizational skills, attention to detail, and passion for helping others truly matter, we'd love to hear from you!

Apply today and become part of a team that's changing lives—one student at a time.