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- Provide outstanding service in greeting guests, scheduling meetings, and answering calls
- Proactively assist attorneys in managing their workloads and legal matters
- Facilitate communication between and among attorneys and HBI's corporate and market personnel
- Manage intake of legal matters and communicating status updates while proactively managing important deadlines
- Draft, revise, and proofread agreements, correspondence, and other documents
- Organize and maintain legal records, agreements, and files
- Assist with managing contacts, emails, printing, and mail processing
- Send and track signature pages and original documents
- Process invoices and attorney reimbursements
- Complete other projects and tasks as assigned.
Qualifications
- Education beyond high school, training related to the legal industry, or prior LAA or administrative experience (or a combination of education and experience to meet the requirements of the position)
- Five+ years of experience in a professional services environment
- Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.) (advanced Word proficiency preferred, e.g., bookmarks/cross-references, footnotes, formatting, tables, etc.)
- Self-motivated, service-oriented, and eager to learn
- Maintain a high level of discretion and preserve strict confidentiality in handling sensitive information and matters
- Acts in a professional manner, has a strong work ethic, and high level of dependability and accountability in all tasks
- Strong team player, skilled at managing projects and coordinating with others to meet deadlines
- Able to work well under pressure, prioritize tasks, and assist attorneys in prioritizing tasks and deadlines
- Highly organized and able to manage workflow
- Able to take ownership of requests and demonstrate strong problem-solving skills
- Communicate clearly and professionally at all levels and across the organization
- This position is subject to a pre-employment criminal background check. Background check information will be used in a confidential and non-discriminatory manner in accordance with applicable law.
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