Office Production Coordinator

OVERVIEW:

We are seeking a highly organized Office Production Coordinator to provide logistical support across multiple shows. Working closely with the Production Management team, you will serve as a central hub for various field operations, following projects through the entire show lifecycle from pre-production through post-production. This fast-paced role requires an experienced multitasker capable of balancing the unique demands of several productions simultaneously.

KEY RESPONSIBILITES:

●      Cross-Departmental Coordination: Serve as the primary communication hub between field teams and internal departments (Post, Tech, Legal, Finance) to ensure information flows seamlessly across the company.

●      Field Support & Logistics: Partner with the Production Management team to provide support to the field; create and distribute accurate call sheets and manage schedules across various shows.

●      Travel & Housing: Execute end-to-end travel logistics for crew and talent, including booking flights, hotels, corporate housing, and vehicle rentals.

●      Permitting & Compliance: Research and secure film permits, location agreements, and certificates of insurance (COIs).

●      Team Leadership: Directly oversee and delegate tasks to the Office Production Assistant to ensure office and show efficiency.

●      Financial Operations: Manage and reconcile production credit cards, process employee reimbursements, and submit vendor invoices for payment.

●      Production Tracking: Maintain and update rigorous trackers related to travel, costs, field finances, and sustainability throughout production.

BASIC QUALIFICATIONS:

●      Organization: Exceptional organizational skills with a disciplined approach to managing high-volume data and overlapping production timelines.

●      Experience: 2+ years of professional experience as a Production Coordinator in an office or studio environment.

●      Software Mastery: Expert-level proficiency in Google Workspace (Drive, Sheets, Docs, Meet) and Microsoft Excel for complex data tracking.

●      Document Production: High proficiency in drafting essential production documents (Call Sheets, PRs, and Schedules).

●      Communication: Superior email etiquette and the ability to maintain a professional, collaborative tone across multiple show teams.

●      Pressure Management: A proven "problem-solver" who can prioritize urgent tasks across different projects under tight deadlines.

COMPENSATION & BENEFITS:

The pay range for this role is $23.15 to $26.31 per hour. The base pay offered may vary depending on multiple individualized factors, which may include office location, education, skills, and experience.

ITV offers full benefits, including but not limited to: medical, dental, and vision benefits, 401(k), life insurance, disability coverage, pet insurance, the Employee Assistance Program (EAP), paid time off, and remote work days.

While ITV remains committed to creating a flexible work environment, we believe that in person collaboration is key. The current requirement is that employees report to the office three (3) days per week.