Administrative Associate V - Visual Arts and Design

Agency

Department

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Administrative Associate V in the Department of Visual Arts and Design. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

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Important Immigration Information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee. 

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. 

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The Administrative Associate V works under general supervision and provides administrative support to the Department of Visual Arts and Design, exercising discretion and independent judgment on matters of significance. This is a 12-month, in-person staff position located on Tarleton’s main campus in Stephenville, Texas, with standard work hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Serves as a campus security authority (CSA).

Essential Duties and Responsibilities:

40% Department Head Support:

• Direct support for the Department Head, including calendar management and travel arrangements.

• Reviews documents for the supervisor. Attends meetings or committees on behalf of the supervisor.

• Analyzes requirements for projects or initiatives.

• Provides technical information regarding administrative procedures, services, or programs.

• Applies and interprets, and/or assists in implementing management policies or operating practices.

• Develops administrative and technical procedures.

• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures.

• May monitor compliance with policies and procedures.

30% Department Processes:

• Service as primary liaison for VADS

• Participates in planning and executing administrative operations.

• May serve as the office manager.

• Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.

• Performs special analyses and project summaries.

• Assists with collaborations between the department and the community.

• Coordinates travel arrangements and prepares itineraries.

• Coordinates the maintenance of files, records, office supplies, or equipment.

• Makes recommendations for process improvements, administrative changes, or new initiatives.

• Hires, trains, and supervises student workers. 

• Hiring support – including Adjuncts, Students, Visiting, and full-time faculty

• Academic scheduling and registration support

• Scholarship administration support

• Support of special projects, including annual Rio Brazos Exhibition, ULTRA Club events, and Fine Arts Center Gallery shows

• Accounts, reconciliation, payments, contracts, and purchasing support

• Oversees regular updates to the department website

20% Faculty Assistance:

• Support for faculty purchasing and travel

• Coordinates meetings, seminars, and other special events and may provide on-site support.

10%

• Other duties as assigned

Minimum Requirements:

Required Education and Experience

• High school diploma or equivalent combination of education and experience.

• Five years of related experience.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills.

• Ability to multitask and work cooperatively with others. Excellent written communication, analytical, interpersonal, and organizational skills. 

• Ability to work with sensitive information and maintain confidentiality. 

• Ability to work independently once given a project.

• Excellent written and oral communication skills in English.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.