Accounts Payable Specialist - Operations Support

Description

DeliverIt Group is hiring an Accounts Payable Specialist - Operations Support to own accounts payable while supporting key corporate operations at our Sugar Land headquarters. 

This role is ideal for someone with strong AP experience, excellent attention to detail, and the ability to stay organized and effective in a fast-paced, multi-entity environment.  

If you’re looking for a role where you can take ownership of AP, support key business operations, and grow with a multi-entity healthcare organization, we’d love to hear from you. 

Benefits  

• Performance bonus eligibility  
• Medical  
• Dental  
• Vision  
• Life/AD&D  
• 401(k)  
• Paid time off  

Why Join Us  

• Opportunity to own AP processes across a growing healthcare organization  
• Mix of accounting responsibility and cross-functional operations exposure  
• Role with visibility into broader business operations  
• Performance bonus eligibility  

What You’ll Do  

• Receive, code, and enter vendor invoices into the accounting system  
• Ensure proper general ledger coding by entity and cost center  
• Perform three-way matching between purchase orders, receiving documents, and invoices  
• Research and resolve invoice discrepancies with procurement and site leaders  
• Prepare and execute weekly ACH, wire, and check payment runs  
• Manage positive pay file uploads  
• Maintain vendor master files, including W-9s, certificates of insurance, and banking information  
• Onboard new vendors and verify required documentation  
• Process pharmacy and healthcare-related vendor invoices, including wholesaler invoices, manufacturer rebates and chargebacks, cold-chain carriers, and clinical supply  vendors  
• Support month-end close activities, including AP accruals, aging review, reconciliations, and reporting  
• Review employee expense reports and corporate card reconciliations for policy compliance  
• Maintain accurate 1099 vendor classifications and assist with annual 1099 filings  
• Maintain organized digital and physical files for contracts, vendor agreements, licenses, and insurance certificates  
• Provide administrative support for corporate projects, including compliance, audits, and expansion initiatives  
• Coordinate office supplies, vendor service calls, and equipment needs as required  
• Provide backup support to the AR Specialist - Operations Support during peak periods or team absences  
• Draft professional emails, memos, and routine business correspondence  
• Handle financial, vendor, and corporate information with confidentiality and professionalism  

Requirements

 What We’re Looking For 

• High school diploma or GED required  
• 2-3 years of accounts payable or general bookkeeping experience  
• Proficiency with accounting software; QuickBooks preferred  
• Experience with NetSuite, Sage, or similar systems is a plus  
• Strong Microsoft Excel skills  
• Strong attention to detail, math accuracy, and 10-key data entry skills  
• Working knowledge of three-way matching, W-9 / 1099 basics, and vendor reconciliation  
• Professional written and verbal communication skills  
• Ability to manage competing deadlines in a fast-paced, multi-entity environment  
• Authorized to work in the United States  

Preferred Qualifications 

• Bachelor’s degree in accounting, finance, or a related field  
• Prior experience in a pharmacy, healthcare, or multi-entity environment  
• Bilingual in English and Spanish  
• Familiarity with pharmacy wholesaler invoicing, GPO chargebacks, and cold-chain logistics billing  
• Administrative or operations support experience