Executive Administrative Assistant I

Description

Position Title: Executive Administrative Assistant I

Reports to: Operations Manager

Location: Suitland, MD

Employment Status: Full-Time

FLSA Status: Non-Exempt 

Position Summary: Aldevra is currently seeking a qualified Executive Administrative Assistant I to support the Bureau of Economic Analysis (BEA) in Suitland, MD. We are looking for someone who brings a positive attitude, strong attention to detail, clear communication, and a willingness to jump in where needed. The right person will also connect with Aldevra’s core values of SOAR: Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven, and Relentless Pursuit of Quality.

This position is contingent upon contract award.

DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Perform more complex administrative tasks such as reviewing documents for grammar and formatting 
• Schedule internal meetings and take meeting minutes 
• Respond to inquiries by phone or email and direct to appropriate BEA staff 
• Maintain Excel spreadsheets 
• Serve as GovTA timekeeper (time and attendance) for direct hire employees. 
• Prepare small purchase requests and training requests. 
• All other duties as assigned.

About Us

Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value.

Recent accolades include:

• Foodservice Equipment & Supplies magazine 2026 Distribution Giants list 
• Foodservice Equipment Reports 2025 Top Dealer 
• VETS Indexes 5-Star Employer for 2026 Employer Awards 
• RATIONAL 2025 Premium Partner Award
• Great Place to Work® 
• 2026 Military Friendly® Employer Gold designation
• 2025 HIRE Vets Medallion Award
• ENERGY STAR® Partner
• Department of Defense Military Spouse Employment Partnership Small Business Partner
• Army Partnership for Your Success (PaYS) Partner #911

Learn more about us at aldevra.com.

Requirements

Security Requirements:

• Must be able to obtain a PIV badge.  

This position requires passing an extensive background check.

Workplace Safety and Environment:

This position is based in an office environment, primarily involving computer work, meetings, and collaboration with team members.

Qualifications:

• A college degree OR high school diploma and four (4) years of related work experience is required
• Valid Real-ID state-issued driver's license
• Excellent verbal communication skills and telephone manner
• Excellent and accurate written communication
• Familiarity with Windows operating systems; online calendars and cloud systems
• Strong Microsoft office skills required
• Excellent attention to detail; accurate data entry
• Customer Focused and team-oriented work ethic
• Able to multi-task efficiently and accurately, focusing on quality

 Veterans and Military Spouses are encouraged to apply.

We offer you a generous benefits package including:

• Medical, Dental and Vision
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off
• Employee 401(k) with company match
• Professional Team Environment
• Competitive Compensation

Pay Range: $21.96 and hour, depending on experience, certification, qualifications, and customer/site requirements. 

Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.