Accounts Payable

About the role:

We are looking for a detail-oriented and proactive Accounts Payable Specialist to join our growing finance team. This role will play a key part in building and maintaining a scalable AP process. 

You will work closely with internal teams and external partners to ensure timely, accurate processing of vendor invoices and payments, while helping strengthen internal controls and processes.

This role is on-site (hybrid) in our Sunnyvale office. No relocation will be provided.

What you'll do:

AP Cycle

Manage full-cycle accounts payable process from invoice receipt through payment

• Review, validate, and process vendor invoices for accuracy and completeness
• Maintain vendor master data, including onboarding, updates (W-9/W-8 collection) and assist with annual 1099 filing
• Monitor AP inbox and ensure timely response to vendor inquiries
• Code invoices to appropriate GL accounts and cost centers

• Ensure proper approvals are obtained in accordance with company policy
• Perform 2-way/3-way match where applicable 
• Identify and resolve discrepancies with internal stakeholders and vendors
• Work with various departments to resolve questions or issues in the invoice process

• Prepare and process weekly payment runs (ACH, wire, check, credit cards)
• Ensure payments are accurate and properly authorized
• Record payments and maintain accurate AP subledger
• Assist with monthly reconciliations of AP and related accounts
• Manage return payments and ensure transactions are accurately voided and resolved in a timely manner, supporting efficient and smooth financial operations

Month-End Close & Audit Support

• Support month-end close activities, including prepayments, accruals and cutoff procedures
• Maintain organized documentation for audit readiness
• Assist with external audits by providing requested support and schedules
• Record payroll, tax, and automated bank transactions accurately and on a timely basis
• Manage employee benefits reconciliation and payments 
• Efficiently handle the end-to-end process of expense reports, ensuring accuracy and compliance with company policies
• Ensure all transactions comply with GAAP and provide support during internal and external audits

Process Improvement

• Help build and improve AP processes, workflows, and internal controls
• Identify opportunities for automation and efficiency
• Communicate effectively with executive leadership while managing time-sensitive and confidential transactions
• Comfortable working independently and with the team in a fast-paced startup environment

Required Qualifications:

• Bachelor's degree in Accounting or Finance
• 3+ years of accounts payable with general accounting experience
• Understanding of tax (sales, use tax)
• Experience working in an early-stage or high-growth company, where team resources are limited, and processes and systems are not yet fully established
• Working knowledge of ERP systems (QBO and RAMP is a must, SAP,  Netsuite, Rippling etc.)
• Strong knowledge of Microsoft Excel required
• Exposure to international payments and multicurrency transactions.
• Strong attention to detail and ability to resolve complex situations independently and escalate appropriately
• Good communication skills
• Assist with other projects as needed
• Experience with invoice automation tools or expense management systems
• Startup experience preferred

Compensation Range: $75,000–$95,000 per year (California). This range represents the anticipated base pay for this role; the final offer may vary based on qualifications, experience, and location.

Benefits:

• Medical, Dental, & Vision - 100% covered premiums
• Equity - Stock Options
• 401(k) match
• WFH Hardware

Bolt is committed to building a diverse and inclusive environment in which we recognize and value each other’s differences as well as fostering a culture that promotes its core values: Professionalism, Integrity, and Respect. As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, or status as a protected veteran.