Accounting Specialist

FLSA Classification: Salary Exempt – Administrative
Department: Accounting
Reports To: Accounting Manager and Director
Work Environment: Primarily office-based 

Schedule: Full-Time; Monday–Friday (hours may vary based on business and operational needs)

Position Summary

The Accounting Specialist is a salaried, exempt professional role responsible for supporting and enhancing the organization’s financial operations through advanced accounting processes, financial analysis, and independent decision-making. This position exercises discretion and judgment in applying accounting principles, improving workflows, and supporting financial reporting and compliance efforts. The role works closely with senior accounting leadership, including direct interaction with the CFO, and contributes to process improvements and internal controls.

Key Responsibilities (Essential Functions)

• Analyze and review customer invoices for accuracy, pricing integrity, and compliance with contractual terms; resolve discrepancies independently.
• Oversee accounts payable processes, including evaluating vendor invoices, validating purchase orders, and exercising judgment in payment prioritization and timing.
• Manage accounts receivable activities, including account analysis, collections strategy, dispute resolution, and customer account reconciliation.
• Perform detailed bank and general ledger reconciliations; investigate and resolve variances with minimal supervision.
• Maintain and continuously improve the integrity of customer and vendor master data to support accurate financial reporting.
• Generate and interpret daily and periodic financial reports (e.g., sales summaries, EOD reporting).
• Prepare and analyze supporting schedules for monthly close processes; assist in variance analysis and financial statement preparation.
• Contribute to audit readiness by organizing documentation, ensuring compliance, and responding to auditor requests.
• Evaluate existing accounting processes and recommend improvements to increase efficiency, accuracy, and internal control effectiveness.
• Support leadership with financial analysis, reporting, and special projects.

Supervisory Responsibilities

This position does not have direct supervisory responsibilities but may provide guidance and training to junior staff or new team members as needed.

Qualifications

• Minimum of 2 years of progressive accounting or finance experience.
• Demonstrated knowledge of generally accepted accounting principles (GAAP).
• Experience with accounts payable, accounts receivable, reconciliations, and financial reporting.
• Strong analytical skills and ability to interpret financial data and make informed decisions.
• High level of accuracy, attention to detail, and organizational skills.
• Proven ability to manage multiple priorities and meet deadlines independently.
• Strong written and verbal communication skills.
• Ability to exercise discretion and maintain confidentiality of sensitive financial information.
• Proficiency in Microsoft Office Suite, particularly Excel (e.g., formulas, data analysis), Word, and Outlook.
• Experience with accounting software is preferred.

Mental Requirements

• Position requires independent judgment, accountability, and a proactive approach to problem-solving
• Ability to make decisions.
• Capacity to analyze complex issues and recommend appropriate resolutions.
• Ability to manage multiple priorities, deadlines, and cross-functional communications simultaneously.
• Strong organizational skills and ability to maintain accuracy in a fast-paced environment.
• Ability to adapt to changing operational demands and business conditions.

Physical & Environmental Requirements

• Primarily office-based work with extended periods of sitting and computer use; additional time may be required during month-end close or audit periods.
• Frequent use of computer, telephone, and standard office equipment.
• Occasionally walking through warehouses, shipping, or production areas.
• Ability to occasionally lift up to 20–25 pounds.
• Exposure to moderate noise levels when working in operational areas.

Sensory & Technical Requirements

• Ability to communicate effectively in person, by phone, and through virtual platforms.
• Ability to read, analyze, and interpret financial data.
• Ability to distinguish details on screens, reports, and printed materials.
• Ability to maintain accuracy and attention to detail while working across multiple systems.
• Ability to operate standard office equipment.

Attendance & Work Expectations

• Regular attendance and punctuality are essential functions of this role.
• Ability to work additional hours as required to support operational needs.
• Flexibility to assist in other functions based on business demands.

Disclaimer

This job description is intended to describe the general nature and level of work performed and is not intended to be an exhaustive list of all duties or responsibilities. Responsibilities may change based on business needs.

Equal Opportunity & Accommodation Statement

The company is an Equal Opportunity Employer and provides reasonable accommodation to qualified individuals in accordance with applicable laws.