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Role Overview
The BCBA provides clinical supervision, caregiver training, and approved indirect and administrative services to assigned clients.
Required: Current BCBA certification in good standing
Client Caseload
Minimum: 1 active client
Maximum: Up to 20 active clients
Caseload assignments are determined by availability, experience, and operational needs.
Service Hour Categories & Definitions
All BCBA time must be classified as Direct, Indirect (Clinical), or Administrative (Non-Clinical). Accurate classification, documentation, and approval are required.
Decision Rule (Applies to All Hours)
If the activity impacts treatment or clinical decision-making → Indirect.
If the activity is coordination, communication, or availability → Administrative.
1. Direct Services (Billable – Client-Facing)
Direct services involve real-time interaction with the client or caregiver and must occur during scheduled sessions.
Includes:
BT/RBT supervision sessions
Parent / caregiver training sessions
2. Indirect Services (Billable – Clinical)
Indirect services are clinical in nature and directly support treatment outcomes and decision-making.
Includes:
Treatment planning and program modification
Assessments and reassessments
Data analysis and interpretation
Clinical case reviews
Weekly report review and clinical input
Clinical team meetings focused on treatment decisions and client progress
Excludes:
Scheduling or logistics
General coordination
Operational meetings
Routine messaging or availability
3. Administrative Services (Non-Clinical)
Administrative services are non-clinical activities required for coordination, communication, and availability, but not for clinical decision-making.
Includes:
Weekly office hours (1 hour per week) dedicated to:
Slack availability
Answering team questions
General coordination support
Emails related to scheduling, logistics, or operations
Meetings with Operations, PMs, or PSs not focused on clinical review
Meetings with PMs or PSs outside scheduled sessions when the purpose is administrative
Limits & Rules:
Administrative hours are capped at 4 hours per month per BCBA
Administrative time is not client-based
Administrative hours require prior approval
Unapproved administrative hours will not be paid
Service Allocation Requirements (Per Client – Monthly Allocation)
Contract BCBAs are assigned a standard monthly allocation of hours per client, designed to support clinical quality and payer compliance.
Scheduling, Adjustments & Approval Process
The Operations Team is responsible for building and maintaining BCBA schedules based on the standard hour allocation per client.
If a client requires additional hours beyond the standard allocation, the request process is as follows:
The Program Director reviews the clinical need
A formal request is submitted to Operations
Operations reviews and approves prior to service delivery
When required by the payer, the Program Director may need to complete an addendum or clinical justification report to request authorization for additional hours from the insurance provider.
Services delivered outside of the approved allocation or without authorization may not be reimbursed or paid.
Compensation Structure
Entry-level BCBA: $72,000–$78,000/year
Rates are determined by experience, certifications, and scope of responsibility.
*Indirect Services and Administrative Services are billed at differing rates.
Documentation, Compliance & Oversight
Weekly availability must be submitted to Operations
Direct services must align with scheduled appointments
Indirect and administrative work may be completed flexibly but must meet monthly deadlines
All documentation must include:
Date of service
Time of service
Client (if applicable)
Service category (Direct / Indirect / Administrative)
Beyou reserves the right to audit hours, service classification, and documentation. Misclassification, overuse, or non-compliance may result in delayed or denied payment and corrective action.
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