Office Assistant

Overview

This is an onsite position.

Job Summary: The Office Assistance serves in a support role, serving multiple departments across ProAct. 

Scope of Responsibilities: Works under general supervision.  Follows established procedures to accomplish assigned tasks and escalate issues as appropriate. 

Responsibilities

• Protect and maintain the confidentiality of all company business and any personal information obtained in the course of performing job duties
• Assist with corporate travel arrangements as directed, including coordinating with travel agencies and submitting accommodation booking requests.
• Perform general administrative duties
• Responsible for sorting and distributing incoming/outgoing faxes, internal mail and external mail to appropriate offices
• Coordinate various corporate meetings or events including venue procurement, food, activities and other meeting materials or event needs as required. Screen phone calls and visitors and follow security procedures
• Assist Marketing, Account Management, Help Desk and Proposal departments with daily and/or special projects as time allows
• Assist with the distribution and tracking, of client and vendor contracts
• Assist with the shipping and/or receipt of supplies and materials as needed
• Responsible for completing all assigned projects in a timely manner
• Responsible for completing all mandatory and regulatory training programs
• Perform other duties as assigned

Qualifications

Job Skill Requirements:

• Strong written and verbal communication skills
• Working knowledge with Microsoft PowerPoint, Excel and Word
• Ability to get along well with co-workers and with supervisors
• Excellent phone communication skills

Educational Requirements:

• Preferred: Associate’s Degree

Experience:

• Preferred: 1 or more years experience working in an office setting, reception or customer service.

Compensation:

$18.00 - 20.00 per hour.

The final offer will be determined after careful consideration of multiple factors such as relevant skills, years of experience and education.  

KPH Healthcare Services, Inc. is a multistate organization and abides by all local, state and federal regulations as it pertains to minimum wage requirements.