Integration Administrator

Job Title: Integration Administrator

Department: Property Transition

Reports To: Ariana Petrosino 

Location: On-site

FLSA Status: Full Time, Non-exempt

Position Summary:

The Integration Administrator supports property transitions by managing tenant data, financial reporting, and administrative processes. This role works closely with Finance, Leasing, Operations, and on-site teams to ensure accurate setup, compliance, and smooth onboarding of tenants and properties.

Key Responsibilities

 Financial Reporting & Accounts Receivable

• Distribute, audit and input and track tenant sales in collaboration with mall teams
• Track collections notes and generate AR reports
• Apply cash receipts to tenant profiles during onboarding to ensure accurate setup
• Assist with tenant banking transfers and explain direction letters
• Escalate non-compliance or payment issues to management as needed

 Tenant & AR Management

• Track and distribute statements for tenants with significant outstanding receivables
• Partner with the Office Coordinator to monitor and resolve monthly rent issues
• Monitor tenant compliance with sales reporting requirements

 Property Transition Support

• Manage and organize incoming property transition reports
• Track received vs. outstanding documentation
• Coordinate document uploads and file sharing with internal departments
• Facilitate banking setup by working with banking representatives and completing required paperwork
• Support field teams during transitions to ensure employees are connected to the appropriate departments and receive required training

Administrative & Data Support

• Lead tenant data cleanup initiatives to ensure accuracy across systems
• Organize, digitize, and maintain tenant documentation (leases, addendums, compliance records)
• Maintain tenant master data, including contact information, lease details, and banking information
• Track lease milestones, expirations, and critical dates
• Assist with administrative aspects of lease onboarding and renewals
• Maintain organized digital and physical filing systems
• Support ad-hoc administrative requests for mall management and finance teams
• Ensure confidentiality and accuracy when handling tenant information

 On-Site Support

• Assist with vendor direction letter correspondence
• Support the Office Coordinator with collection of Certificates of Insurance (COIs)
• Provide administrative support for on-site team onboarding as needed

Communication & Tenant Liaison

• Serve as a point of contact for tenants regarding administrative and billing inquiries
• Coordinate communication between tenants, Finance, Leasing, and Operations teams
• Prepare reports on tenant payments, arrears, and sales submissions
• Track and report outstanding administrative actions

Process Improvement & Projects

• Support administrative cleanup and standardization initiatives
• Identify inefficiencies and recommend process improvements
• Assist with system updates, data migrations, and implementation of new administrative tools
• Create templates and standard operating procedures for tenant administration tasks

Qualifications

Required

• Associates degree in Business Administration, Finance, Accounting, or a related field
• 1–3 years of experience in financial analysis, property management support, or business operations
• Strong proficiency in Microsoft Excel and experience with financial or property management systems
• Excellent organizational, time management, and communication skills
• Ability to collaborate effectively across departments

Preferred

• Experience in real estate or commercial property management
• Familiarity with lease agreements and basic accounting principles

What We Offer

We take care of our people. In addition to a competitive base salary and discretionary bonus program, we provide a comprehensive and generous benefits package that supports both your professional and personal well-being:

• 100% Company-Paid Medical and Dental Coverage
• Vision Insurance
• Short-Term & Long-Term Disability 
• Opportunity for Hybrid Work Arrangement After 6 Months
• Phone Reimbursement Plan
• Paid Time Off & Holidays
• 401(k) Retirement Plan
• Collaborative, inclusive culture focused on growth and continuous learning
   

Work Environment & Physical Demands:

Disclaimer: This job description is not all inclusive. Other duties and responsibilities may be required

EEO Statement: Spinoso Realty Group is an equal opportunity employer and is committed to providing a work environment that is free from discrimination and harassment. We value diversity and inclusion and believe that a diverse workforce enhances our ability to provide innovative solutions to our customers. We comply with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations for qualified individuals with disabilities throughout the recruitment process. If you require accommodations for any part of the application and hiring process, please notify the Human Resources Department at abinaxas@spinosoreg.com. Reasonable accommodations will be determined on a case-by-case basis. It is the responsibility of the applicant to inform Spinoso Realty Group of any necessary accommodations needed during the recruitment process. Spinoso Realty Group will work with the applicant to assess the specific requirements and provide reasonable accommodations accordingly. Spinoso Realty Group is committed to ensuring that our workplace is accessible to individuals with disabilities. If you need assistance or an accommodation to perform the essential functions of the job, please let us know.