Procurement & Inventory Coordinator

Our vision is that every person has the opportunity to learn, work, and thrive in all aspects of life. 

To achieve our vision, we are committed to dismantling racism and advancing equity, diversity, and inclusion so we can help people reach their fullest potential through our education, job placement, and career pathway services. We do our work with great gratitude for the community donations, purchases, and partnerships that make our mission possible. 

Position Summary: The Procurement & Inventory Coordinator supports the organization’s purchasing and inventory operations by ensuring materials, supplies, and resale goods are accurately tracked, efficiently ordered, and readily available. This role manages vendor communication, maintains inventory databases, and produces reports to support operational decision‑making. The Coordinator works closely with the warehouse team, overseeing product flow documentation, shared inboxes, and delivery scheduling tools. Success in this role requires strong attention to detail, organization, and the ability to manage multiple priorities while communicating effectively across departments.

Hourly Rate: $19.95 - $21.68 per hour

Essential Duties and Responsibilities: The Procurement & Inventory Coordinator responsibilities include the following and other duties as assigned: 

Procurement

• Creates and processes purchase orders with accuracy and adherence to company policies
• Tracks order status and follows up with suppliers to resolve delays or discrepancies
• Places routine store supply orders and monitors supply levels to prevent shortages

Inventory Management

• Monitors and maintains basic inventory levels to ensure adequate stock availability
• Verifies incoming shipments, documents receipts, and resolves issues with missing or incorrect items
• Maintains an organized and efficient work station for quick document retrieval

Database Management & Item Maintenance

• Maintains accurate item records within inventory and procurement databases
• Updates product descriptions, pricing, vendor information, and item classifications
• Ensures data integrity by reviewing and correcting inconsistencies or outdated information
• Supports database cleanup, system improvements, and item maintenance projects

Reporting & Documentation

• Runs routine and ad‑hoc reports on inventory levels, purchasing activity, and vendor performance
• Maintains accurate purchasing and inventory files for reference and recordkeeping
• Provides timely updates to internal teams regarding order status, stock availability, and potential delays

Cross Department Coordination

• Communicates with internal departments to understand material needs and delivery timelines
• Collaborates with finance on invoice reconciliation, budget tracking, and cost analysis
• Supports process improvements to enhance procurement and inventory workflows
• Exhibits effective written and verbal communication skills for intradepartmental coordination

Qualifications/Basic Job Requirements: 

• High School diploma or equivalent required.
• Two years’ experience in general bookkeeping and/or computerized accounts payable processing for moderate-sized company preferred.
• One year experience data entry and inventory management.
• Proficiency with inventory management systems, databases, and Microsoft Office
• Working knowledge of POS systems
• Knowledge of inventory and shrink control.
• Procurement, retail, and shipping and receiving experience is a plus
• Ability to run reports and interpret data to support decision‑making
• Strong attention to detail with a commitment to accuracy
• Ability to prioritize workload and meet deadlines in a fast‑paced environment
• Excellent organizational skills and ability to maintain an orderly workspace
• Self‑motivated and able to stay focused during routine or repetitive tasks
• Strong problem‑solving skills and ability to resolve discrepancies
• Exceptional analytical, judgment, decision-making and communications skills  
• Superior coaching, leadership and interpersonal skills, including the ability to build understanding and consensus 

We Have You Covered! Benefits Offered: 

• Medical, Vision, and Dental (M/V/D) insurance coverage for employees. 
• We provide coverage for you, with a portion of the employee premium paid by Goodwill. 
• Dependent coverage is available, with the cost being the responsibility of the employee  
• Accident & Life insurance options to ensure financial protection.  
• 401(k) Retirement Plan 
• Vacation (1-4 Years: 80 hours annually) 
• 10 paid Holidays annually 
• 8 days prorated sick leave annually 
• Access to Childcare Benefits through Upwards 
• Parental leave covered by sick/vacation hours 
• All employees receive merchandise discounts 
• We strongly believe in promoting from within, and have multiple avenues for career growth 

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.  

Language Skills: Ability to read and interpret hard data and metrics. Ability to write creatively and articulately with an emphasis on tact and diplomacy. Ability to speak effectively before groups of customers or employees of the organization. 

Mathematical Skills: Ability to calculate figures and amounts such as:  addition, subtraction, multiplication, division, percentages, and average. Ability to apply concepts of basic algebra when working on spreadsheets. Ability to create and manage departmental budget. 

Computer Skills: To perform this job successfully, an individual should have knowledge Microsoft Office products, specifically Word and Excel and PowerPoint. 

Other Skills and Abilities: Comprehensive understanding of all aspects of Procurement & Inventory Coordinator

Certificates, Licenses, Registrations: Washington State Driver’s License required 

Other Qualifications: Self-motivated; resourceful, creative; high integrity; problem solver; looks to resolve issues; positive can-do approach; and ability to build effective working relationships. 

Physical Demands: While performing the duties of this job, the employee is regularly required to sit, talk, hear and type. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision. 

Work Environment: The noise level in the work environment is usually moderate. The employee is occasionally required to work in the warehouse assisting with seasonal distributions.  The warehouse environment temperature varies and can be dusty and loud with forklift noise.  This position could require periodic travel to stores within our region.  The employee must have reliable transportation. 

Work Schedule:

Monday - Friday, 40 hours per week.  8am – 4:30pm.  Thirty-minute lunch.

Must be able to work non-standard hours, on occasion.

Employees must be able to perform the essential functions of this position with or without reasonable accommodation.   

Goodwill gladly considers requests for accommodation and, if the requested accommodation is reasonable, will make such reasonable accommodations as will enable an otherwise qualified person with a disability to perform the essential functions of this position. 

At Goodwill we are committed to creating and sustaining a culture of equity, diversity and inclusion. We embrace our employees' differences and believe in meeting the members of our workforce and their communities where they are. Since our doors first opened in 1921, we have been changing lives by offering a hand up, not a hand out. We invite you to join us for our next 100 years of service to our neighbors.

Our Mission is to help people reach their fullest potential through individual education, job placement and career pathway services made possible by community donations, purchases and partnerships.

At Goodwill, we welcome people with diverse backgrounds, including persons with disabilities or other disadvantages. In fact, a substantial portion of our employees have a disability and/or economic disadvantage, and we strongly encourage such persons to apply.

This organization participates in E-Verify. E-Verify is a service that verifies authorization to work in the U.S. through the U.S. Department of Homeland Security (DHS) and the U.S. Department of Social Security (SSA). For further information on E-Verify contact DHS at 1-888-464-4218.