GRANT SPECIALIST B - 43005078

Requisition No: 881457 

Agency: Financial Services

Working Title: GRANT SPECIALIST B - 43005078

 Pay Plan: Career Service

Position Number: 43005078 

Salary:  $62,000.00 

Posting Closing Date: 08/25/2026 

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*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

CLASS TITLE: GRANTS SPECIALIST B

DIVISION: STATE FIRE MARSHAL

BUREAU: OFFICE OF THE DIRECTOR

CITY: TALLAHASSEE

COUNTY: LEON

SPECIAL NOTES:

High school diploma or its equivalent is required.

Additional requirements:

• Valid driver’s license.
• Must be Florida Certified Contract Manager certified within the first year of employment, as required by Sections 287.057(15)(c) and 215.971 2., Florida Statutes.
• One (1) or more years’ experience managing contracts that are $1,000,000 or greater.
• One (1) or more years’ experience using Excel techniques. 
• One (1) or more years’ experience documenting grant reimbursements and expenditures or budgetary/accounting management.

Preferences:

• Construction grant experience.
• Experience using a grant management software system or accounting/budgeting system.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to understand complex written sentences and paragraphs in work related documents.
• Ability to manage time effectively.
• Ability to communicate effectively with internal and external stakeholders.
• Ability to coordinate grant processes with other Divisions and Offices within the Department.
• Ability to manage multiple and complex $1,000,000.00+ fixed capital outlay appropriations.
• Ability to manage multiple and complex single year grants.
• Ability to prepare correspondences for state and federal grants.
• Ability to draft contractual grant agreements.
• Ability to prepare methods of monitoring grantees progression.
• Ability to manage quarterly reports.
• Ability to understand and apply applicable Florida Statutes, Rules, Regulations, Policies and Procedures.
• Ability to review and approve funding requests.
• Ability to demonstrate adaptability and flexibility in handling multiple tasks under short timelines.
• Ability to conduct fact-finding research.
• Ability to demonstrate outstanding customer service skills.
• Ability to establish and maintain effective working relationships.
• Ability to problem solve and make executive level decisions.
• Ability to adapt to changing priorities under potentially stressful conditions.
• Ability to train others on core tasks, policies and procedures.
• Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
• Knowledge of principles and processes of contract management.
• Knowledge of accounting principles and practices, and the analysis of reporting of financial data.
• Knowledge of numbers, their operations, and interrelationships including one or more of the following: arithmetic, algebra, geometry, calculus, statistics, and their applications.
• Knowledge in contract management.
• Knowledge of principles and practices involved in business processes and organizational planning and coordination.
• Knowledge in developing, administering, and monitoring contracts and State grants.
• Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
• Skilled in developing scopes of work, contract agreements and procurement.
• Skilled in executing complex contracts.
• Skilled with Microsoft applications.

Incomplete applications will not be considered.

This position requires a security background check, including fingerprint as a condition of employment.

The anticipated salary for this position will be $62,000.00 annually. 

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

BRIEF DESCRIPTION OF DUTIES:

Senior grants specialist responsible for managing complex contractual agreements for the section from inception to close. Conducts work in complex financial operations by the administration, coordination, development, implementation, monitoring and/or oversight of contracts and grants. Responsible for assisting supervisor in training, reviewing correspondence, and reviewing and approving the assignments of others. Assists to establish and amend the section’s manuals, forms, processes, policies and procedures. Continually reviews and provides recommendations for updates and amendments on applicable Florida Statutes, Florida Administrative Code Rules, policies and procedures, manuals, and forms.Serves as the main point of contact for external and internal stakeholders when delegated by the section manager.

Composes, coordinates, manages, executes, tracks, and monitors contractual agreements and amendments for fixed capital outlay appropriations and nonrecurring grants to local governments facilitated by the section. Accurately facilitates the development of processes, from drafting contracts to close out. Exercises independent judgement in developing contractual agreements. Reviews required contract related documents for accuracy and completeness. Ensures agreement terms, conditions, and expenditures are compliant with agreement requirements and align with the requirements and procedures specified in applicable Florida Statutes and Florida Administrative Code Rules. Reviews, approves, and processes invoices for payment. Performs financial reconciliations against payments made to validate accuracy of payments to the contractual grant agreement requirements; identifies issues and ensures adjustments are made to resolve issues, if needed. Prepares, analyzes, and updates programmatic and financial reports on grant projects, identify potential problems, concerns, and issues, and makes recommendations relating to area of responsibility to management in a timely manner. Facilitates meetings to coordinate with impacted stakeholders to gather requirements, develop scopes of work, and gather technical details to resolve procurement, contract, and agreement issues. Monitors to ensure contractual obligations are met and suggest corrective actions to management. Completes all activities associated with execution of agreements within the required designated timeframes. Coordinates the planning of agreement monitoring with other Department staff. Completes and submits reports as required or directed.

Maintains accurate contract file containing all required supporting documentation; keeps contract file current with all documentation and correspondence. Facilitates revisions throughout the review and approval process.

Maintains current and detailed knowledge about the laws, regulations, and policies affecting the Department, the Division, and applicable grant programs. Completes required training and seek opportunities for professional development to include accepting or volunteering for special learning and development activities. Collaborate with other contract and grant managers to provide training, consultation, direction, technical and administrative assistance.

Conducts site visits to ensure service delivery and satisfactory performance of contractual obligations. Participates in team or work group activities as assigned.

Perform other related duties as required. 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.