Back to search
Whitestone Associates, Inc. is a 100% employee-owned Geotechnical and Environmental consulting firm with offices throughout the eastern United States. We are committed to building a collaborative team environment where employee-owners are encouraged to grow professionally, take on meaningful responsibility, and contribute to the continued success of the organization.
Key Responsibilities:
- Schedule and coordinate field assignments for technicians and inspectors across active projects, including field coordination, site access, scheduling, and calendar management;
- Communicate with clients, contractors, agencies, and internal project teams regarding project requirements, scheduling, service requests, and ongoing project needs;
- Assist with project coordination, including site research, reporting, maintaining project documentation, and processing subcontractor and laboratory invoices;
- Prepare, review, edit, and organize technical reports, proposals, and other project-related documentation while maintaining accurate project files and records;
- Set up new projects, create and maintain project tracking documents and file structures, and support project teams by gathering information and ensuring documentation accuracy;
- Collaborate with project managers and technical leads to prioritize urgent or time-sensitive tasks while responding to inquiries from clients, team members, and external partners in a timely, professional manner;Â
- Support business development efforts by researching opportunities and clients, coordinating meetings and presentations; and
- Provide assistance to senior staff in other areas as needed.Â
Qualifications:
- Highschool Diploma or equivalent required (AS or BS Degree preferred);
- 1+ year of administrative support, dispatching, project coordination, or a similar office-based role;
- Demonstrated ability to manage multiple priorities in a fast-paced environment;
- Strong verbal and written communication skills with excellent attention to detail, organization, and follow-through;
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat Writer;
- Excellent typing, spelling, grammar, and proofreading skills; and
- Ability to work collaboratively with internal teams, clients, and external stakeholders while maintaining accurate documentation.
Preferred Qualifications:
- Experience working in the architecture, engineering, construction, environmental consulting, or field services industries;
- Familiarity with field reporting tools, project scheduling systems, or project tracking software; and
- Prior experience coordinating mobile field teams or supporting technical project teams.
Higher compensation than the amount listed below may be offered commensurate with experience and qualifications.
Benefits:
Benefits eligibility is dependent on full-time employment status.
- Whitestone's Employee Stock Ownership Program (offered at no cost to each eligible employee)
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Health & Dependent Care Flexible Spending Accounts
- Traditional & Roth 401K Plans with Company Match
- Long Term & Short Term Disability Insurance
- Company-Sponsored Life & AD&D Insurance
- Multiple AFLAC Insurance Products
- Pet Insurance
- Identity Theft Protection
- Group Legal Plan
- Multiple Corporate Discount Programs
- Employee Assistance Program (EAP)
Whitestone Associates, Inc. is an Equal Opportunity Employer and does not tolerate unlawful discrimination in its employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, age, disability, protected veteran status, or any other status protected by applicable federal, state, or local law. Whitestone does not tolerate harassment or discrimination based on any protected characteristic. All complaints of harassment are taken seriously and will be investigated promptly and thoroughly.
Learn more about this Employer on their Career Site
