Administrative Assistant

Department: Administration / Operations

Reports To: Executive Leadership / Department Leadership

FLSA Status: Non- Exempt

Work Location: Onsite - Tampa, Florida

Join RadX Inc. as an Administrative Assistant and immerse yourself in a fast-paced, high-performance environment dedicated to transforming health care in Tampa. This onsite role offers a unique opportunity to play a vital part in a team that values empathy and safety, ensuring that every interaction supports our mission.

POSITION SUMMARY

The Administrative Assistant provides comprehensive administrative and operational support to leadership and clinical operations at RadX Inc.. This role supports scheduling coordination, project tracking, meeting organization, reporting preparation, and day-to0day administrative workflows that support efficient healthcare operations. The Administrative Assistant works close with the executives, provides, and operational staff to ensure clear communication, timely project completion, and smooth administrative processes across the organization.

You will receive great benefits such as Medical, Dental, Vision, 401(k), Competitive Salary, and Paid Time Off. If you're looking to contribute to a culture that champions professionalism and excellence, this role is an exciting step in your career path. Join us and be part of something that truly makes a difference.

ESSENTIAL JOB DUTIES

At RadX Inc., your daily tasks will be diverse and engaging. You will:

• Manage executive calendars, schedule provider-related and operational meetings, and coordinate provider availability.
• Organize and prepare meeting agendas, supporting documentation, and follow-up action items.
• Track healthcare and radiology projects (e.g. accreditation initiatives, compliance initiatives, equipment installs, and operational initiatives), prepare progress updates, and ensure timely completion of action items.
• Support department operations by coordinating meetings preparing agendas, and documenting follow-ups.
• Assist in preparing operational reports, presentations, and correspondence for leadership and physician teams.
• Maintain organized documentation, project files, and administrative records.
• Prepare project updates, track progress, and follow up on action items to support timely project completion.
• Act as a liaison between executives, providers, clinical staff, and external partners, ensuring clear and timely communication.
• Handle incoming calls, patient or provider inquiries, and correspondence with professionalism and discretion.
• Support leadership in managing priorities, delegating tasks, and monitoring progress on departmental initiatives.
• Utilize productivity tools suchs as Google Workspace, Microsoft Office, and project management platforms (e.g., Asana, Trello, Monday.com).
• Prepare expense reports and assist with budgeting, purchasing, and invoice processing related to healthcare operations.
• Maintain confidentiality of sensitive organizational information and prioritize tasks effectively.
• Maintain consistent and reliable attendance in accordance with the company's Attendance and Punctuality Policy.
• Perform other related duties as assigned.

physical and environmental requirements

• Ability to sit, stand, and work at computer for extended periods.
• Frequent use of hands and fingers for keyboarding and documentation.
• Ability to commute clearly and professionally with internal staff and external partners.
• Work performed primarily in an office or clinical administrative environment.

qualifications:

• Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
• Experience in a healthcare or radiology environment strongly preferred (knowledge of medical terminology required and clinic workflows a huge plus).
• Strong organizational and time management skills with the ability to handle multiple projects simultaneously.
• Excellent written and verbal communication skills, including professional phone etiquette.
• Proficiency in Google Suite and/or Microsoft Office; experience with project management tools preferred.
• Familiarity with healthcare systems, EHRs, or radiology information systems is an advantage.
• Project management support experience is a plus.
• High level of professionalism, discretion, and problem-solving ability.

Why join our team?

• Opportunity to work closely with healthcare and radiology leadership in a dynamic environment.
• Gain valuable project management and healthcare administration experience.
• Competitive pay and benefits package.
• Be part of a growing team that values efficiency, collaboration, and innovation.

Will you join our team?

If you think this job aligns with your requirements, then submitting an application is simple. Good luck!

A job offer is contingent upon a successful background check and drug screen.