Assistant Program Director

Job DetailsJob Location: Tech - Tampa, FL 33619Position Type: Full TimeSalary Range: $70,000.00 SalaryMission Statement The Children’s Network of Hillsborough is committed to working with the community to protect children and preserve families.   General Purpose of Job The Assistant Program Director provides administrative support, direction, and oversight for Community Based Care child welfare services. The Assistant Program Director will provide support and oversight to the Intensive Family Support Team Supervisors. The Assistant Program Director will ensure implementation of all applicable policies, procedures, administrative codes, and statutes relative to services for dependent children and families.   Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.   Essential Duties and Responsibilities The Assistant Director will provide oversight and support in the day to day operations of Child Welfare Case Management programs. Other duties may be assigned. Serves as backup to the Program Director and the Permanency Specialist. Track and follow all new client trust fund accounts, expenditure/withdrawal requests, fee waiver applications, monthly allowances and gather all receipts and needed items. Provide hands on case assistance to both supervisors and case managers. Ensure that Family Finders is being completed on all cases Develop and implement a tracking system to ensure all required court documentation is submitted timely according to all contractual and regulatory requirements. Develop and implement a tracking system for all case plan conferences and case plan submissions for timeliness. Attend meetings designated by the Program Director. Ensure supervision meetings are occurring with staff as required to include professional growth and development objectives. Review training report with Quality Management Specialist monthly to ensure training requirements are being met for Camelot standards and child welfare certification. Assist in permanency projections and management supervision discussions. Assist to ensure compliance with performance and contract measures Assist the Quality Management Specialist with identifying trends and developing plans to correct any issues identified. Track and review Incident Reports submission and enter into the appropriate systems as needed. Follow up on all missing children reports to ensure appropriate efforts are being made and documented. Serve as back up for data entry and approvals in system databases. Assist Supervisors and Case Managers in court preparation and presentation. All relevant duties and/or projects as assigned.   SUPERVISORY RESPONSIBILITIES This position will provide direct oversight to four or five units comprised of case management and peer recovery positions.    Working Hours Children’s Network of Hillsborough’s standard business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. This position is an in-office based position with fieldwork requirements, that averages 40 hours per week. Work hours may vary outside of these standard hours, including evenings and weekends, as needed to meet operational demands. All hours worked will be compensated in accordance with the Fair Labor Standards Act (FLSA) and agency policies, including applicable overtime and other compensation requirements.   Travel Travel within and outside of Hillsborough County is required. The employee must be able to drive and have reliable transportation to perform the essential functions of the position.   Training All employees are required to complete fifteen (15) hours of training annually, which may be completed online or in a classroom setting. Employees who hold a credential or license relevant to their position must ensure that all training and continuing education requirements are met to maintain their credential or licensure. QualificationsEducation and Experience Bachelor’s degree/University degree required. 2-5 years of relevant experience Working knowledge of industry standards and practices   Skills and Abilities Exceptional leadership and communication skills, fostering collaboration across all organizational levels. Possess a strong aptitude for analytical thinking and data-driven decision-making, they excel at solving complex problems and implementing effective solutions. Proficient in project management, they adeptly handle multifaceted initiatives, ensuring deadlines are met and budgets are maintained. Highly adaptable to fast-paced and dynamic environments, they prioritize tasks efficiently while leveraging operational software and tools to enhance productivity. Strategic planning expertise and a commitment to fostering teamwork enable them to drive organizational success.   Pre-employment Requirements Certificates, License, Registrations, background checks, drug screens Valid driver’s license required, and clean driver’s license check is required, with proof of insurance. No special certification or registration is required for this position. Criminal background screening requirement (fingerprinting) (Local Law Enforcement and FBI/FDLE) Annual Abuse Registry Check Drug Screening is a requirement. Children’s Network participates in E-Verify   Other Skills and Abilities Language Skills Ability to read, analyze and interpret general business documents, policies, and regulations is essential.  Ability to respond to common inquiries or complaints from various stakeholders of the agency. This position also requires the ability to effectively present information and respond to questions from employees, management, and external stakeholders.   Mathematical Skills Demonstrates strong mathematical skills essential for analyzing data, managing budgets, and optimizing operational efficiency. Proficient in performing financial calculations, interpreting statistical data, and developing forecasts, they support data-driven decision-making and strategic planning. Their expertise includes working with complex metrics, identifying trends, and evaluating key performance indicators (KPIs) to ensure informed operational adjustments.     Reasoning Ability  Must exhibit strong reasoning abilities to evaluate complex cases, assess barriers to safety and develop effective strategies for resolution. This role requires the capacity to analyze data, interpret policies, and apply sound judgment to make informed decisions that prioritize the best interests of children and families. The ability to think critically and anticipate potential challenges is essential, as is adapting to dynamic situations while maintaining focus on children and families safety. Possess the ability to support collaboration with various teams, ensuring that decisions are well-rounded, evidence-based, and aligned with organizational and legal standards.   Physical Demands The physical demands of this position are generally moderate. The role may require extended periods of sitting, standing, and using a computer. Occasional lifting of office supplies, files, or materials up to 25 pounds may be required. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential job functions   Work Environment This is an in-office-based position focused on administrative work, where the noise level may be moderate. The role may involve occasional travel among agency locations, field work as necessary, extended periods of computer work, and frequent interactions across multiple departments. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.   ADA:   Children’s Network of Hillsborough, LLC will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.   EEO:  Children’s Network of Hillsborough, LLC does not discriminate based on race, national origin, gender, religion, veteran status, or disability in employment, in provision of services, or in access to programs.   Children’s Network of Hillsborough, LLC is a Drug-Free Workplace.   Remember:  If you are currently an employee of Children’s Network of Hillsborough Florida, LLC, or one of our Case Management Organizations, it is necessary that you notify your current Supervisor, prior to applying.