Office Manager

Job DetailsLevel: ManagementJob Location: Tampa, FL - Tampa, FL 33619Position Type: Full TimeEducation Level: 2 Year DegreeJob Shift: DayTampa Florida Kenworth is seeking a talented individual to take on our Office Manager role. This position is ideal for someone who enjoys working in a busy, professional environment. Excellent benefits offered. This is a great opportunity to join a high performing team within a growing and successful dealer group!  Responsibilities: Overall responsibility for the Branch office including the efficient and productive operation of the department while developing and maintaining a high level of overall customer satisfaction with the dealership Establishes operational goals and objectives for the Branch office and ensures these are met Fosters effective and timely communication between all Branch departments Communicates and coordinates with supervisor on office product procurement Overall responsibility for upkeep and maintenance of office area of facility as budget guidelines and Branch Operating Team decisions dictate Ensures accurate processing of sales documentation, inventory records, titles, manufacturer documentation, and customer transactions while maintaining compliance with company policies and state and federal regulations Providing administrative leadership and support to the Truck Sales department  Primary Duties:  Answering multi-line telephone, directing calls and taking messages as required Greeting customers and handling their questions and concerns quickly, efficiently and professionally Accepts payments for products and services provided and ensures transaction is documented accordingly Assures payable matching process is timely, thorough, and accurate Operates word processing and spreadsheet computer programs Processes and updates customer mailing lists Processes and files paperwork such as sales, parts and service documentation per supervisor direction Insures completion of new and used truck sales documentation Coordinates and reconciles weekly payroll for each department including daily payroll posting as required Assists with Human Resources tasks such as administering pre-employment testing, and ensuring that all new hire paperwork is completed and returned in a timely fashion Liaisons with the corporate office departments as necessary Assists sales department in coordination of sales deliveries Assist Branch Team members in planning and coordinating company events Opens, sorts and distributes incoming mail Interviews and hires office department personnel Review all truck sales documentation for accuracy, completeness, and compliance before customer execution Help obtain proof of insurance and required finance documentation for truck sales Maintain custody and control of all physical titles and MSOs, including secure storage, transfers, and distribution Prepare title applications and coordinate title processing with state and local agencies Assist with periodic inventory lot audits and reconcile vehicle locations Process temporary registration permits and temporary tags Process warranty documentation and manufacturer warranty filings Assist Sales Team with SAP opportunities and paperwork as needed Other office duties as assigned    Qualifications Associates degree (AA) in an office related field or comparable work experience Three to five years related experience with supervisory experience preferred Understanding of double entry accounting principles Management skills to include decision making abilities, organizational and leadership skills Ability to demonstrate or display office protocols to staff and other departments Supervisory skills to include the ability to coach, train and motivate subordinates to reach established department goals Ability to prioritize and handle numerous tasks simultaneously Effective written and oral communication skills Computer skills with an emphasis on word processing and spreadsheet programs Ability to sit, stand, bend, stoop and lift/move up to 25 lbs. on a regular basis