Production Administrative Assistant

Ready to build your future? We're Groundworks, North America's leading foundation repair and water management specialist. We're more than a company - we're a team driven by purpose. As a Top Workplace, we're looking for top talent to fuel our mission: to protect, repair, and improve our customers’ greatest asset – their home.

But what makes us a great place to work? Here, you'll find real career growth, comprehensive and affordable benefits, a culture that values hard work and innovation, and company ownership equity. Whether you’re starting your career or looking for your next big move, we offer hands-on training, advancement opportunities, and the chance to make a real impact every day.

Join us and lay the foundation for your success. Apply today!

The Administrative Assistant plays a pivotal role in providing essential back-office support to our sales and operations teams. This role will play a key part in maintaining smooth day-to-day administrative functions, ensuring accurate data reporting, and facilitating internal documentation processes. This role will track down pending documentation as necessary and provide a clear outline to the team of what is required for each job to be successful.

Duties and Responsibilities

Project Coordination:

• Prepare and manage Contractor Agreements and Certificates of Insurance (COIs)
• Perform data entry for:
  • Financial reporting
  • Operational quality control tracking
  • Sales metrics
  • CRM and other reporting procedures
• Assist in the onboarding process for new hires, ensuring proper documentation and system setup
• Maintain and organize digital and physical office documents
• Support the coordination and organization of proposals and bid documents for upcoming projects
• Performs other duties as assigned

Other Administrative Responsibilities:

• Write and distribute email correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Ability to work independently and collaboratively in a fast-paced environment.

• Develop and maintain a filing system.
• It is an essential function of this job that the employee regularly and reliably reports to work on time each working day

Qualifications

• 1-2 years of administrative support experience, preferably in the construction industry.

• Requires excellent communication and interpersonal skills, including verbal and written communication.
• Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook , Adobe (pdf editing).
• Knowledge of office management systems and procedures.
• Excellent time management skills and the ability to prioritize work.
• High attention to detail and problem-solving skills.
• Dedication to providing excellent customer service.

Working Conditions

The Administrative Assistant will work in an office environment and will sit at a local branch.

What We Provide

• Competitive Pay

• Employee Company Ownership Opportunities

• Industry Leading Training Programs

• Leadership Development and Career Growth Tracks

• Comprehensive and Affordable Benefits Package

• Top Workplace with Award Winning Culture