Accounting Administrator

Job Title: Accounting Administrator – North America

Reports to: Vice President, Operations North America

Classification: Non-Exempt

Summary:

Performs day-to-day duties to support EVG’s accounting department and business. Including data entry, expense reports, and generating reports. 

Essential Duties and Responsibilities:

To perform this job successfully, the individual must be able to perform each of the primary duties satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

1. Manage emails/correspondence and the accounting department inbox. 
2. Process monthly expense reports, including the preparation of the monthly expense report spreadsheet and the documentation of all cost elements. 
3. Documenting and ensuring records are up-to-date and accurate.
4. Accounts payable - including obtaining, entering, and research of vendor invoices.
5. Process weekly accounts payable check runs including ACH payments.
6. Prepare credit applications and statements of account.
7. Ensure accounts receivable payments and/or deposits are accurately recorded.
8. Maintains accounts receivables aging, deposit checks, and emails statements to customers, as needed.
9. Add new customers and new vendors into SAP.
10. Assists with month-end procedures, as needed.
11. Responsible for the monthly credit card upload into SAP.
12. Compiles information for the preparation of the annual 1099’s 
13. Assists with the preparation of the annual financial audit, as needed. 
14. Responsible for maintenance of W-9 forms.
15. Other duties, as assigned.

Additional Duties and Responsibilities:

1. Understand fundamental accounting.
2. Attention to detail.
3. Ability to meet deadlines.
4. Strong math, accounting, and data entry skills.
5. Experience working on spreadsheets and can demonstrate computer proficiency.
6. Maintain accounting department files. 
7. Assist with answering phones.

Qualifications / Education / Skills and Experience:

1. Minimum of two (2) years of experience with demonstrated ability to perform the responsibilities above.
2. Must be computer literate with excellent working knowledge of MS Office software, including Excel, PowerPoint, Word, Project and SAP software.
3. Excellent written and oral communication skills.
4. High level of interpersonal skills to handle sensitive and confidential situations and documentation.
5. Excellent organizational and communication skills and the ability to multitask in a fast-paced environment. 
6. Must be able to work a flexible schedule to meet deadlines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position requires sitting for extended periods of time. Occasionally requires standing, squatting, reaching and bending. Requires the ability to receive information through oral communication both in-person and on the phone. Manual dexterity is needed for using the computer keyboard. Occasional lifting up to 25 pounds. Must have adequate vision to operate computer and complete paperwork.

Additional Comments:

This job description in no way states or implies that these are the only duties to be performed by the employee in this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. 

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.