Project Accounting Coordinator

Position Summary

Full-Time hourly

Hybrid eligible

The Project Accounting Coordinator serves at the intersection of project operations and finance, providing the administrative and financial coordination that keeps projects running smoothly and on budget. Key responsibilities span the full project lifecycle — from initial setup and ongoing accounting to coordinating field travel for technicians and supporting ad hoc reporting needs across the department.

This position reports directly to the Senior Financial Controller and is well suited to a candidate who is highly organized, detail-oriented, and genuinely motivated to improve processes rather than simply maintain the status quo. The ideal candidate is curious, adaptable, and enthusiastic about learning new platforms and methodologies as the department continues to grow.

What We’re Looking For

• 2–3 years of experience in project coordination, project administration, project accounting, or a related field; experience in a professional services or engineering environment is preferred
• Associate’s degree in accounting, business, or finance, or equivalent professional experience
• Proficiency in QuickBooks Online or a comparable accounting platform; experience with project or job costing is a plus
• Proficiency in Microsoft 365, with strong Excel skills
• Prior experience coordinating or booking corporate travel preferred

Essential Functions and Responsibilities

• Establish and maintain projects in QuickBooks Online (QBO), including contract values, customer information, and project details
• Develop and manage spreadsheets for cost tracking and billing purposes
• Track and maintain subcontracts, purchase orders, estimates, and change orders, ensuring records remain current and variances are flagged promptly
• Monitor project compliance requirements, including business licenses, state registrations, certificates of insurance, and tax account registrations in new jurisdictions
• Support project billing and month-end close activities related to project accounting, including reconciliations and reporting
• Generate ad hoc project financial reports for project managers, operations, and leadership, as directed by the Controller
• Collaborate with accounting personnel and internal stakeholders on day-to-day budgeting and invoicing matters
• Participate in process documentation and standard operating procedure (SOP) development across the finance team
• Cross-train in additional areas of accounting as needed, including accounts payable, accounts receivable, accounting schedules, and reconciliations
• Collaborate cross-functionally — particularly with operations and accounting teams — to support an accurate and timely month-end close

Project Travel Coordination

• Serve as the primary point of contact for employee travel, including booking flights, hotels, rental cars, and other logistical arrangements for field technicians and project staff
• Maintain awareness of employee travel locations relative to project assignments to support accurate job cost allocation and payroll tax jurisdiction tracking
• Monitor travel expenditures and escalate variances or policy exceptions to the Controller as appropriate
• Partner with the Accounting Assistant on Navan expense coding to ensure travel costs are accurately allocated to the correct project and general ledger account
• Contribute to the development and ongoing refinement of the company travel policy as the travel program evolves
• Research and pursue preferred vendor relationships with hotels, airlines, and car rental companies to identify cost-saving opportunities and negotiate favorable terms

Skills

• Organization & Time Management — Strong attention to detail with the ability to manage multiple concurrent projects and competing deadlines without sacrificing accuracy
• Communication & Interpersonal Skills — Skilled at building rapport and maintaining effective working relationships across multiple stakeholder groups
• Work Approach — Composed under pressure, with a positive, team-oriented attitude and a genuine commitment to continuous learning
• Problem-Solving — Capable of independently investigating discrepancies and process breakdowns, with sound judgment on when to resolve issues independently versus escalate
• Initiative & Follow-Through — Proactively anticipates needs, follows up consistently, and identifies gaps before they become problems
• Adaptability — Comfortable operating in a fast-growing, evolving environment where priorities shift and organizational structures are still being defined
• Growth & Process-Oriented Mindset — Demonstrates genuine curiosity about how systems operate, a willingness to adopt new tools, and a commitment to continuous improvement

Work Environment

This position operates in a professional air-conditioned office environment with exposure to fluorescent and LED lighting as well as VDT illumination. Noise levels are low to moderate.

Conditions of Employment

Must pass a pre-employment criminal background check.

Physical Demands

• Ability to lift and carry up to 15 lbs. at a time.
• Ability to sit for long periods, sometimes up to 3 ½ hours at a time.
• Ability to make repetitive substantial movements (motions) of the wrists, hands, arms, and/or fingers.
• Ability to communicate in written or verbal modalities to serve the internal and external customer.
• Ability to stoop, kneel, bend, walk, stand, and move about intermittently throughout the day to retrieve documents and collaborate with others.

What We Offer

• Competitive compensation
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement plan options
• Opportunity to shape and build a growing finance function
• Clear pathway to executive leadership

Why Emtech?

At Emtech Engineering, we intentionally cultivate an environment where employees feel supported, valued, and encouraged to grow. We believe work is about people — not just tasks — and we are committed to building a strong, values-driven organization that supports innovation, excellence, and long-term success. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.