Job DetailsLevel: ExperiencedJob Location: Beusa The Woodlands Corporate Office - The Woodlands, TX 77380Position Type: Full TimeEducation Level: High SchoolTravel Percentage: Up to 25%Job Shift: Day Facilities CoordinatorJob Description Department: Facilities Management Job Status: Full Time FLSA Status: Salary Non-Exempt Reports To: Facilities Manager Location: The Woodlands, TX Amount of Travel Required: Up to 20% Work Schedule: Monday - Friday, 8:00 a.m. – 5:00 p.m. Positions Supervised: N/A AIP: Level 7 POSITION SUMMARY: The Facilities Coordinator supports the daily operation, maintenance, safety, and vendor coordination for multiple company sites across various states. This role performs a mix of hands‑on maintenance, vendor management, facility inspections, administrative support, and project coordination. The Facilities Specialist partners closely with Facilities Managers, Senior Facilities Managers, and Facilities Technicians to ensure facilities are safe, operational, compliant, and optimized for business needs. ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "may.") Facility Operations & Maintenance Support the maintenance of multi‑site, multi‑state facilities, ensuring consistent quality standards. Perform and/or coordinate tasks involving: Mechanical, electrical, and plumbing (MEP) Janitorial services Landscaping Pest control Elevators Fire and life‑safety systems Utilities General building upkeep (offices, shops, warehouses, yards) Perform basic repair tasks and escalate larger issues to vendors or Facilities Managers. Self‑perform maintenance tasks when qualified, or delegate to approved vendors. Vendor & Contractor Management Set up, coordinate, manage, and process invoices for vendors supporting: Janitorial Landscaping Pest control General contractors Mechanical Electrical Plumbing Elevator service Fire & Life Safety Utility providers Ensure quality service delivery, adherence to contractual requirements, and timely resolution of issues. Serve as the on‑site point of contact for vendor access, safety compliance, and work verification. Safety, Security & Emergency Support Perform safety inspections for each site and document findings. Administer and support site security systems, including: Access control systems Cameras and surveillance systems Locks, keys, badges Identify and address breakdowns in security parameters or guidelines. Prepare facilities for emergencies and severe weather, including staging materials, securing assets, and assisting with response activities. Support fire/life‑safety inspections, equipment checks, and compliance tasks. Workplace & Space Planning Assist with office moves, seating plans, restacks, and facility reconfigurations. Support warehouse and laydown yard organization and optimization. Prepare work areas, conference rooms, and common areas as needed. Project & Renovation Support Assist in overseeing mechanical, electrical, plumbing, and renovation projects in coordination with facilities leadership. Support capital projects, remodels, and facility upgrades through on‑site coordination, prep work, and vendor oversight. Administrative & Reporting Duties Maintain accurate records in CMMS systems, including work orders, inspections, and vendor documentation. Create maintenance, repair, safety, and facility condition reports for Facilities Managers. Track inventory of facility supplies, tools, and materials. Assist with purchase requests and invoice processing. Other Duties Support company events, inspections, and facility‑related operational activities. Perform daily lockup/opening procedures and help monitor facility conditions. Perform additional facilities duties as assigned. QualificationsPOSITION REQUIREMENTS: Must be legally authorized to work in the United States without the need for sponsorship. Must be at least 18 years of age or older. Successfully passes all applicable general pre-employment testing including but not limited to: background check, pre-employment drug screening, pre-employment fit tests, pre-employment aptitude and/or competency assessment(s). Valid U.S. Driver’s License required. Most employment is contingent upon meeting company driving standards, including 3-year U.S. driving history and an acceptable Motor Vehicle Record (MVR) in accordance with Company policy. Predictable in-person attendance in The Woodlands, TX. EDUCATION/EXPERIENCE LEVEL High school diploma or GED required; Associate degree, technical schooling, and/or associate degree, technical schooling, and/or bachelor degree preferred. An equivalent combination of education, specialized training, and relevant professional experience will be considered in lieu of a formal degree. 5+ years of experience in facilities management, building operations, or related fields. Experience supporting multi‑site or multi‑state operations strongly preferred. Hands‑on experience with MEP systems, basic maintenance tasks, and renovation support. QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES Strong understanding of mechanical, electrical, plumbing, and general building systems. Ability to coordinate and manage vendors across multiple sites. Strong organizational and administrative skills, including work order management. Excellent communication and customer service skills; able to interact effectively with onsite personnel and leadership. Ability to work independently, prioritize tasks, and resolve operational challenges. Basic to intermediate computer skills (CMMS systems, email, spreadsheets). Strong safety awareness and commitment to regulatory compliance. Trade & Certification Requirements Membership in IFMA or BOMA preferred. Actively pursuing Certified Facility Manager (CFM) preferred. OSHA 10/30, forklift certification, or trade certifications (electrical, HVAC, plumbing) a plus. PHYSICAL REQUIREMENTS/WORK ENVIRONMENT The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions. The Facilities Coordinator may require work indoors and outdoors in varying weather conditions and may be required to access various areas of a facility, including mechanical rooms, rooftops, and crawl spaces. While some administrative tasks may be performed at a desk, the role is largely active and hands-on. Physical demands include: Mobility & Movement: Frequent standing, walking, climbing, kneeling, stooping, crouching, and reaching overhead. Must be able to navigate tight spaces and elevated platforms. Manual Dexterity & Strength: Regular use of hand and power tools requiring fine motor skills and grip strength. Must be able to lift and carry items weighing up to 50 pounds independently and occasionally push or pull heavier loads. Visual & Auditory Abilities: Requires close-range vision and the ability to adjust focus while inspecting equipment or reading schematics. Must be able to hear and distinguish speech, alarms, and mechanical sounds from various sources (e.g., in-person, phone, or remote systems). Communication Skills: Ability to speak clearly and audibly when interacting with team members or reporting issues. Environmental Tolerance: While most work is indoors, technicians may be exposed to varying temperatures, noise, dust, or other building-related conditions. Work involves walking, lifting up to 50 lbs., climbing ladders, outdoor exposure, and interaction with building systems. This is an on‑site role with regular movement throughout facilities; periodic travel to other locations required. Requires occasional lifting, system inspections, and manual tasks. Work hours may include early morning, late evenings, and weekends, depending on business necessity. AAP /EEO STATEMENT The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws. Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate on the basis of race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status. It is expected that all employees, both management and staff, will fully support these nondiscriminatory policies. *All field and shop employees and potential employees performing or assuming roles that require exposure to industrial activities, including, but not limited to, roles in shop or field operations environments, must be able to effectively communicate and comprehend the English language. This provision does not purport to require employees to always speak only English in the workplace or otherwise prevent employees from speaking non-English languages, provided that such employees are able to effectively communicate and comprehend English to satisfy the company’s expectations and business objectives. English comprehension is necessary to ensure employees: Understand all health and safety communications. Possess a sufficient level of relevant equipment knowledge. Comprehend verbal and written communications from the company and other employees. Comprehend all operational and safety procedures. Understand alerts and emergency notifications, including Responses to Alerts, Warnings and Emergencies. Understand the contents of announcements and/or radio communications. Are able to effectively and independently communicate with customers, supervisors, and colleagues. Are able to prevent workplace accidents and/or injuries through effective communication. The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities. Last Revised (08/26).

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