Join our team as an Accounts Receivable Specialist and put your sharp eye for detail to work where it counts!

You'll be the backbone of our billing and collections process — keeping accounts accurate, customers informed, and our numbers on point.

Position Summary

We are seeking a skilled and detail-oriented Accounts Receivable Specialist to join our team. This role is based in office and reports directly to the Accounting Manager. The successful candidate will be responsible for maintaining accurate customer accounts, ensuring timely collections, supporting price quotes and daily fuel pricing updates, and assisting with day-to-day administrative and clerical operations. This is an excellent opportunity for someone who is self-assured, organized, and thrives in a fast-paced team environment.

Responsibilities and Duties

Customer & Administrative Support

Answer incoming phone calls and direct inquiries to the appropriate department
Serve as a point of contact for customer payment inquiries and account issues
Communicate with customers via phone, email, mail, or in person to resolve billing concerns

Price Quotes & Fuel Pricing

Assist in preparing and issuing accurate price quotes to customers
Update and distribute daily fuel pricing based on current market rates
Coordinate with the commercial team to ensure quotes and pricing align with company guidelines

Accounts Receivable & Collections

Generate and send out invoices promptly to ensure accurate billing cycles
Collect overdue invoices and follow up on delinquent accounts
Carry out collection and reporting activities according to established deadlines
Review AR aging reports to ensure compliance with company standards
Develop and implement recovery strategies to reduce outstanding receivables

Financial Recordkeeping

Maintain an up-to-date billing system and accurate customer files
Perform account reconciliations and process adjustments as necessary
Monitor accounts for non-payments, delayed payments, and other irregularities
Prepare bank deposits, process receipts, and ensure accurate posting of payments
Generate account analyses and assist with monthly closing procedures

Collaboration

Work closely with the Accounting Manager to support both financial and administrative functions
Coordinate with warehouse staff and other departments as needed to resolve account, pricing, or customer service issues

Education and Work Experience

High school diploma or equivalent (associate’s degree or bookkeeping coursework preferred)
Proven experience as an Accounts Receivable Specialist or in a similar role
Experience in the fuel industry is a plus

Skill Set

Strong ability to calculate, post, and manage accounting figures and financial records
High degree of accuracy and attention to detail
Data entry proficiency and aptitude for working with numbers
Hands-on experience with spreadsheets and accounting software
Proficiency in English and Microsoft Office Suite
Excellent communication, negotiation, and customer service skills
Comfort working with pricing data and market-based rate changes
Ability to work independently and as part of a team in an office environment

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the incumbent is regularly required to talk or hear
The employee frequently is required to use hands, fingers, handle or feel objects, tools and controls
The employee is occasionally required to stand; walk; sit; reach with hands and arms
The employee must occasionally lift and/or move up to 25 pounds
Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus
The noise level in the work environment is usually moderate and in an office setting

Learn more about this Employer on their Career Site