Logistics Fleet Coordinator

About the position

The Fleet Coordinator supports the network by ensuring maintenance and equipment data is accurate, complete, and current. This role is responsible for maintaining TMW maintenance-system records, processing and reconciling third-party maintenance invoices, and keeping equipment information up to date. The ideal candidate is detail-oriented, organized, and has strong communication skills.

What you’ll be doing

• Maintains complete and accurate vehicle maintenance records within the fleet management system, including repair history, mileage, service dates, and asset details. 
• Supports fleet preventative-maintenance programs through accurate invoice tracking and timely documentation of completed services. 
• Manages warrantable repairs to ensure maximum recovery with minimal downtime.
• Identifies and resolves invoice discrepancies, duplicate charges, missing documentation, incorrect coding, and unauthorized repairs with vendors and internal stakeholders. 
• Communicates professionally with repair facilities, dealerships, vendors, accounting, operations, and leadership to obtain information and resolve issues. 
• Initiates and implements campaigns that improve safety and efficiency.
• Participates in continuous-improvement initiatives focused on reducing invoice cycle time, improving first-pass accuracy, and minimizing manual rework. 

What the Job Requires

To be able to do your job at Carvana, there are some basic requirements we want to share with you.

• Ability to effectively manage varying workload requirements; can shift gears comfortably to manage competing demands, delays or unexpected events.
• Ability to communicate clearly and concisely, both written and oral.
• Ability to adapt to ever-evolving processes.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks and deadlines. 
• Strong attention to detail and ability to maintain accurate documentation. 
• Ability to work in a fast-paced environment and respond to urgent fleet or operational needs. 

This job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.