Office Administrator

Scan Global Logistics is a leading freight forwarding company, specializing in providing comprehensive logistics solutions to clients across various industries. At the core of our DNA is a ‘can-do-attitude’ and the willingness to always walk the extra mile to find the right logistic solution whether by road, rail, ocean, air or any other modes of transportation. Our culture is based on our four virtues: respect, integrity, entrepreneurship and fun.

This is a direct hire, full time, on-site position based in Torrance, CA.

SGL is seeking a proactive and organized Office Administrator to support day-to-day administrative operations across our Los Angeles and San Francisco offices. The ideal candidate will be based in our Torrance office and will provide essential support to multiple departments, including Operations, Warehouse, and Dispatch.

Job Responsibilities:

• Provide administrative and clerical support to various departments, including Operations, Warehouse, and Dispatch teams.
• Place and track orders for office supplies, ensuring all office locations are adequately stocked and organized.
• Request and distribute Scan Gear for staff, ensuring both new and current employees receive items such as ID badges, t-shirts, hoodies, caps, pens, and notebooks.
• Maintain overall office upkeep, including cleanliness, functionality, and readiness for daily operations.
• Review incoming invoices, submit them to the appropriate managers for approval, and coordinate payment through the Accounts Department.
• Approve invoices in Concur and follow up with vendors as needed to ensure timely payments.
• Manage recurring payments, including rent and utility bills (electricity, gas, internet, etc.), and communicate with the Accounts team to ensure billing accuracy.
• Serve as the primary point of contact for office vendors and service providers.
• Maintain and update the Office Outlook Calendar, including PTO tracking, staff birthdays, and internal events.
• Assist with planning and organizing employee engagement events such as birthdays, holiday party, and other office celebrations.
• Provide general office support as needed to ensure a smooth and efficient work environment.
• Collaborate closely with both SFO and LAX team members to ensure smooth operations.
• Efficiently resolve issues within department, ensuring seamless operations.
• Escalate complex problems to management when necessary.
• Perform any other duties assigned by the Management, contributing to the overall success of the company.
• Follow all company policies and procedures related to safety and operations.

Qualifications/ Requirements:

• Minimum 2 years of experience in office administration, administrative support, or a related role.
• Proficiency in Microsoft Office Suite (especially Outlook, Excel, and Word).
• Familiarity with Concur or similar expense and invoice management platforms is a plus.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong attention to detail to ensure accuracy in documentation and processes
• Consistent, reliable, and punctual attendance for all scheduled shifts. 

Physical Requirement:

• Able to lift up to 50lbs repetitively during each shift
• Able to stoop, stretch, twist, bend, etc
• Consistent, reliable, and punctual attendance for all scheduled shifts 

Work authorization/security clearance requirements:

• Must be eligible to work in the United States
• Must pass TSA eligibility screening

Job Types: Full Time

Salary: $24.00 - $26.00 per hour

Expected hours: 40 per week

Work Location: On-site 

Benefits:

• 401(k)
• Health Insurance
• Dental insurance
• Vision Insurance
• Employee assistance program
• Life insurance
• Short Term Disability Insurance
• Long Term Disability Insurance 
• Paid Time Off
• Tuition Reimbursement