Administrative Assistant Manager

Administrative Assistant Manager
Location: Torrance, CA (On-site)


About Inaba Foods (USA) Inc.
Inaba Foods is a manufacturer of premium pet food, treats, toppers, and complements, deeply rooted in a family tradition of excellence that spans generations. Since 1958, pet parents have trusted Inaba to deliver products that are human-grade, nutrient-rich, and designed to bring joy to pets.

Today, Inaba is the most popular brand of premium cat and dog dinners and treats in Japan, with growing distribution throughout the United States and globally. Inaba Foods (USA) Inc. continues to expand its footprint, invest in talent, and build long-term partnerships across the pet industry, supported by the stability and vision of our Japanese parent company.


Position Summary
Inaba Foods is seeking a highly organized and experienced Administrative Assistant Manager to oversee daily office operations and support executive leadership. This role is ideal for a professional with strong experience in opening new offices, coordinating office logistics, and managing business insurance. The Administrative Assistant Manager will play a key role in ensuring smooth operations, compliance, and efficiency while fostering a professional and supportive office environment.

This is a full-time, in-office position based in Torance, CA, as required by company leadership.

Key Responsibilities

• Oversee daily office operations and ensure an efficient, well-functioning workplace.
• Lead and coordinate logistics for office openings, relocations, and expansions, including vendor management, lease coordination, and IT/telecom setup.
• Work with Vice President on business insurance policies renewal and serve as one of the primary contact for brokers and providers.
• Develop, implement, and maintain office policies, procedures, and compliance standards.
• Partner closely with executives to support company-wide initiatives and administrative needs.
• Coordinate contracts, vendor agreements, and office supply procurement.
• Manage office facilities, security access, and space planning.
• Act as a liaison between departments, vendors, and external partners.
• Ensure adherence to company policies and legal requirements.
• Perform additional duties as assigned

 

Minimum Qualifications

• 5+ years of office administration experience, with at least 2 years in a senior or lead role.
• Ability to speak, read, and write in Japanese
• Proven experience opening and managing office locations, including logistics and vendor coordination.
• Strong knowledge of business insurance policies, compliance, and claim handling.
• Excellent organizational, communication, and problem-solving skills.
• Proficient with MS Office Suite (Word, Excel, Outlook, PowerPoint); experience with office management tools/software preferred.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and experience working directly with executives.

Why Join Inaba Foods

• Growing U.S. business with expanding distribution and increasing market presence
• Long-term stability and leadership from a well-established Japanese parent company
• Opportunity to manage meaningful accounts and influence growth strategy
• Collaborative, professional environment with a strong brand reputation