Introduction

Join us at AIT, where we believe every day presents an opportunity to make a global impact!We’re problem solvers, driven by our curiosity and creativity, in endless pursuit of solutions for our customers. Together, we champion the strength of our global teams. And, as trusted advisors, we go above and beyond, working together in a supportive and collaborative environment to ensure customer satisfaction. Through the company's continued growth, we challenge ourselves to be better, continuously learning and growing in our dynamic environment. Helping others is at the core of our culture, join us in finding fulfillment by giving back to our local communities as the united team that is AIT.  Find out what our people deliver.® means when you come move the world with us!  Hear directly from our teammates at AIT Worldwide Logistics and make us the next stop on your career journey.

Overview

The Office Manager will oversee general office operation and will coordinate all aspects of the daily office environment, including, but not limited to, planning and implementing projects that impact the entire office, planning office events and moves, and assisting with office space planning while maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and regulatory affairs compliance.

Responsibilities

Office Operations & Administration◦ Oversee daily office activities to ensure a smooth and efficient work environment◦ Maintain office supplies inventory, place orders, and manage vendor relationships◦ Organize and maintain office files, records, and documentation in compliance with company policies◦ Ensure office equipment is maintained and serviced as needed◦ Coordinate office layout, seating arrangements, and facility management
Administrative Support◦ Provide administrative support to leadership and other departments as needed◦ Prepare reports, presentations, and correspondence on behalf of the management team◦ Assist in scheduling meetings, managing calendars, and coordinating travel arrangements◦ Handle incoming and outgoing communications, including emails, phone calls, and mail◦ Support HR with maintaining employee records, compliance documentation, and office policies◦ Act as the point of contact for employee inquiries related to office procedures
Finance & Budgeting◦ Assist in tracking office expenses and managing budgets for office-related costs◦ Process invoices, expense reports, and vendor payments in coordination with the finance team◦ Negotiate and manage contracts with office vendors, service providers, and building management
Compliance & Safety◦ Ensure office operations comply with health, safety, and legal requirements◦ Implement and oversee office security measures, including access control and visitor management◦ Maintain emergency response plans and coordinate workplace safety initiatives
Performs other duties as assigned
Complies with all policies and standards
The wage range for this position is $74,330.00-$111,490.00 and may vary based on geography as well as relative knowledge, skills, abilities, and experience

Qualifications

Education• Associate's Degree (Required) • Bachelor's Degree in Business Administration, Management, or a related field (Preferred) Experience• 5+ years of office management, administrative, or operations experience. (Required) Knowledge, Skills, and Abilities• Organizational and multitasking abilities High• Written and verbal communication skills High• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software Medium• Work independently and problem-solve effectively Medium• Interpersonal skills and a team-oriented mindset. Medium• Knowledge of HR procedures and basic accounting principles Medium

What AIT Can Offer You

In addition to your base compensation, you may be eligible for a bonus based on achievement of business and/or individual performance metrics (dependent on position). Benefits offered include Medical, Prescription, Health Savings Account, Flexible Spending Accounts, Dental, Vision, Life, AD&D, Disability, Supplemental Health, Employee Support, Paid Parental Leave, Pet Insurance, 401(k) and Tuition Reimbursement. In addition, teammates may be eligible for up to 10 to 20 days of vacation (depending on tenure), 2 personal days, 1 floating holiday, 5 sick days, 5 volunteer hours, and 6 company holidays (plus Veterans Day for Veterans) annually.

About AIT Worldwide

AIT Worldwide Logistics is a global freight forwarder that helps companies grow by expanding access to markets all over the world where they can sell and/or procure their raw materials, components and finished goods. For more than 40 years, the Chicago-based supply chain solutions leader has relied on a consultative approach to build a global network and trusted partnerships in nearly every industry, including aerospace, automotive, consumer retail, energy, food, government, high-tech, industrial, life sciences and marine. Backed by scalable, user-friendly technology, AIT’s flexible business model customizes door-to-door deliveries via sea, air, ground and rail—on time and on budget. With expert teammates staffing more than 150 worldwide locations in Asia, Europe and North America, AIT’s full-service options also include customs clearance, warehouse management and white glove services.

AIT Worldwide Logistics is an Equal Opportunity Employer – M/F/Veterans/Disabled. If you are unable to apply online due to a disability, contact Human Resources at 630-766-8300 ext 5218.

Learn more about this Employer on their Career Site

Office Manager