Back to search
Administrative Staff
Part-Time (20 hrs) / Non-Exempt
Wage Range: $25/hr - $35/hr
Position Description:
The role of Administrative Staff is to provide administrative, secretarial, clerical and accounting support to maintain an efficient office environment.
Responsibilities:
- Answer phones and transfer to the appropriate staff member
- Take and distribute accurate messages
- Greet public and clients and direct them to the correct staff member
- Coordinate messenger and courier service
- Receive, sort and distribute incoming mail
- Monitor incoming emails and answer or forward as required
- Prepare outgoing mail for distribution, including FedEx packages requested by the management
- Fax, scan and copy documents
- Maintain office filing and storage systems
- Update and maintain databases such as mailing lists, contact lists and client information
- Retrieve information when requested
- Update and maintain internal staff contact lists
- Type documents, reports and correspondence
- Coordinate and organize appointments and meetings
- Assist with event planning and implementation
- Monitor, maintain and order office supplies, as well as break-room products
- Perform work related errands as requested such as going to the post office and bank
- Keep office area clean and tidy
- Set up cubicle/room/counter for new hires, and clean up after separation
- Schedule pick-up requests with shredding company
- Accounts payable duties, including issuing checks, scanning and uploading invoices and payments to EFE
- Issue invoices and mail to clients or forward PDF copy to engagement staff for e-mail
- Print out, assemble and bind financial statements
- Assemble individual tax returns and send out to clients
Qualifications:
Required
- Proven administrative or assistant experience
- Excellent time management skills and ability to prioritize work
- Attention to detail and problem-solving skills
- Competent computer skills including MS Office, Excel, or equivalents
- Internet skills including use of e-mails, group messaging and data collection
- Proficient business-level English and Japanese (speaking and writing) skills required
- Reliable
- Team player
Benefits:
- 401k retirement plan
- Paid sick
- Paid volunteer time off / Matching Donations
- Referral bonus program
Note: Benefits may vary depending on specific employment terms
Learn more about this Employer on their Career Site
