Senior Executive Administrative Assistant

| WHO WE ARE LOOKING FOR

The Senior Executive Administrative Assistant (EA) is a critical individual contributor role supporting the CEO and President of a rapidly scaling electric vehicle startup. This position requires exceptional judgment, professionalism, and the ability to operate with discretion in a highly dynamic, fast-paced‑ environment. The ideal candidate blends worldclass executive administrative support with strong project management capability, working seamlessly with C-suite leaders, investors, board members, and cross-functional teams.

This role is responsible for ensuring the CEO and President’s time, priorities, workflows, and communications are optimized for maximum impact while also leading select projects that advance organizational effectiveness.

| WHAT YOU GET TO DO

Executive Support

• Manage complex, dynamic calendars across multiple time zones, including strategic time blocking, meeting prioritization, and proactive conflict resolution.
• Coordinate and execute executive meetings, offsites, board engagements, and internal/external events, including all associated travel, logistics, agendas, materials, and briefing documents.
• Prepare, edit, and distribute meeting agendas, notes, summaries, and executive-level communications.
• Track deadlines and deliverables for CEO and President-related projects
• Draft and refine presentations, reports, and documents for multiple audiences, including board members, investors, and senior leadership.
• Serve as a trusted liaison between the CEO and President and internal/external stakeholders, ensuring timely follow-up‑, strong alignment, and consistent communication flow.
• Screen and prioritize incoming communications, requests, and issues, escalating or resolving independently when appropriate.
• Maintain strict confidentiality with sensitive business information, personnel matters, and strategic initiatives.
• Unlock additional time for the CEO and President to focus on high-impact strategic responsibilities by proactively managing administrative tasks and anticipating needs.
• Expected to be consistently available and responsive, providing whatever support is required—whether administrative, logistical, or strategic—to ensure the CEO and President can operate effectively and focus on high-priority responsibilities.

| WHAT YOU BRING TO THE TEAM

Experience

• 10+ years in executive or administrative support roles, with at least 2 years’ experience supporting a President or C-suite executive strongly preferred.
• Background in high growth, fast-paced, technology or manufacturing environments (EV, automotive, technology, energy, or mobility experience a plus).

Capabilities

• Strong critical thinking, decision making, and ‑problem solving skills in a dynamic environment with the ability to anticipate‑ needs, propose solutions proactively, and resolve issues independently.
• Exceptional organizational, prioritization, and time management‑ skills; proven ability to manage multiple concurrent workstreams with precision.
• Demonstrated ability to work autonomously while building collaborative relationships across teams.
• Excellent written and verbal communication skills, with the ability to produce executive ready‑ content and tailor messaging to diverse audiences.
• High degree of discretion, integrity, and professionalism in handling confidential information.
• Comfort operating in ambiguity and adapting quickly as priorities shift in a startup environment.

Technical Skills

• Strong proficiency with productivity and collaboration tools (e.g., Microsoft 365, Teams, PowerPoint, Excel, and SharePoint).
• Experience in leveraging AI tools to bring efficiency by automating administrative tasks, streamlining communication, summarizing information, and providing actionable insights
• Ability and curiosity to learn and navigate new technologies, systems, and internal tools quickly.
• Experience supporting virtual meeting management tools and executive communication platforms.

Personal Attributes

• Highly agile, resourceful, and solutions oriented.
• Calm under pressure with strong emotional intelligence and executive presence.
• Customer service‑ mindset with a bias for action and continuous improvement.
• Keen attention to detail paired with the ability to see the bigger picture.

Education

• Bachelor’s degree preferred, or equivalent professional experience supporting executive leadership.