Public Health Program Manager II - Business Operations

Job Description Summary

Job Description

OPEN UNTIL FILLED

Job Type: Classified

Job Classification: 5295 - Public Health Program Manager II

Salary Grade: 15
 

Pay Range

Hiring Range: $69,908 - $83,886 Annually 

Pay Range: $69,908 - $97,864 Annually   

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.

The first review of applications will be on 02/20/2026.

Pima County Health Department (PCHD) is the designated lead agency for administering Pima County’s opioid settlement funds under the One Arizona Agreement, including coordinating reporting and payments with participating jurisdictions. This Public Health Program Manager II role is a mission-critical, finance-forward position that helps ensure opioid settlement dollars are used as intended—responsibly, transparently, and in alignment with approved strategies and contract requirements.

This position works closely with opioid settlement-funded subcontractors and internal program partners, you will serve as a key fiscal steward for settlement-funded agreements and initiatives, including contracts awarded through PCHD opioid settlement RFP processes. You’ll collaborate with contractors to correct issues early—supporting them with clear guidance and a “help you succeed” approach—while also protecting the integrity of public funds, by reconciling and reviewing invoices and contractor expenditure reports, identifying and resolving unallowable or unsupported costs, ensuring documentation is complete, and maintaining audit-ready files. You will also partner with other Health Department staff to ensure that required settlement reporting is received on time for One Arizona reporting requirements (including annual reporting timelines).

This is a highly collaborative role for someone who enjoys building positive working relationships, bringing clarity to complex financial details, strengthening processes, and translating requirements into practical next steps. Your work will directly support community-driven opioid prevention, treatment, recovery, and harm reduction efforts across Pima County—ensuring funded partners can stay focused on delivering services while you help keep the fiscal foundation strong. Specific duties include, but are not limited to, the following:

Duties Include:

• Reviews contractor invoices, expenditure reports, and supporting documentation for accuracy, completeness, allowability, and contract compliance.

• Reconciles reported expenditures to County financial records and resolves discrepancies through timely follow-up with contractors and internal staff.

• Identifies unallowable, unsupported, or misclassified costs and collaborates with contractors to remove or correct expenses and strengthen future submissions.

• Tracks expenditures against approved budgets, monitors spending trends, and supports forecasting to ensure funds are used effectively and within agreement terms.

• Maintains clear, well-organized, audit-ready financial files including invoices, approvals, correspondence, reconciliations, and supporting documentation.

• Compiles, validates, and coordinates financial data and documentation to support required opioid settlement reporting in partnership with program leadership.

• Prepares financial schedules, summaries, reconciliations, and internal management reports to support program monitoring and decision-making.

• Provides technical guidance and customer-focused support to contractors and internal staff regarding submission requirements, documentation standards, and County financial processes.

• Responds to audit, monitoring, and information requests by producing supporting schedules, answering inquiries, and documenting resolutions related to settlement-funded expenditures.

• Researches and applies applicable requirements impacting settlement-funded expenditures and reporting and recommends process improvements to enhance compliance and efficiency.

• Collaborates with internal teams and external partners to ensure timely communication, issue resolution, approvals, and payment processing.

• Develops and improves tools and workflows (e.g., templates, checklists, tracking logs, and reconciliation routines) to reduce rework, improve turnaround time, and strengthen fiscal stewardship.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Provides strategic leadership in the design, development, and execution of public health programs and initiatives;

• Shapes program strategies based on comprehensive needs assessments, research findings, and public health best practices;

• Collaborates with Senior Leadership to align programs with organization goals and priorities;

• Leads cross-functional teams in planning and executing public health programs, ensuring they are on time and within budget;

• Ensures the effective execution of program activities, including resource allocation and staff coordination;

• Monitors and oversees program manager performance with expenditures, financial performance, grant compliance, and
  ensures efficient resource allocation;

• Identifies and secures grant funding to support program sustainability and expansion;

• Fosters a collaborative and inclusive work environment that encourages innovation and teamwork;

• Collaborates with partners to leverage resources, expertise, and funding opportunities;

• Engages with the community to gather input, assess needs, and gain support for program initiatives.

Minimum Qualifications:

Bachelor’s Degree from an accredited college or university with a major in healthcare administration, public health, public or business administration or a related field as determined by the department head at the time of recruitment AND four years of related experience managing public health programs, clinics and/or community-based initiatives INCLUDING two years of direct supervisory experience.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Three years of experience with Pima County as a Public Health Program Manager, Public Health Nursing Manager or other related management or supervisor level job classification as determined by the department head at the time of recruitment.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. 

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• A bachelor’s from an accredited college or university in accounting, finance, or a related quantitative field (for example, mathematics, physics, or engineering).

• Minimum two (2) years of experience preparing, submitting, and maintaining audit-ready federal, state, or County-required financial/grant reports and supporting documentation.

• Minimum two (2) years of experience monitoring and reconciling grant or contract accounts and/or reviewing subcontractor invoices and contractor expenditure reports, including resolution of discrepancies and unallowable costs.

• Experience with Microsoft Excel, specifically with filters, logical functions (IF/AND/OR), lookup functions (VLOOKUP/XLOOKUP), and PivotTables.

Selection Procedure: 
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.      

Supplemental Information: 

Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.   All positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to obtain / maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. 

Physical/Sensory Requirements: Physical and sensory requirements will be determined by position.

Working Conditions: Working conditions will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.