Accountant

Essential Functions (Responsibilities)

• Prepare and maintain financial statements and reports, summarizing museum financial activities.
• Manage the general ledger: record and track transactions to ensure accurate financial records.
• Analyze financial data to support budgeting, forecasting, and strategic decision-making.
• Oversee the purchasing process to ensure accurate financial tracking, cost efficiency, and compliance with company policies.
• Monitor grant and donation revenue, ensuring compliance with fund restrictions.
• Reconcile accounts payable and receivable, including timely vendor payments and receipts tracking.
• Assist with payroll coordination, ensuring accurate and timely disbursements
• Prepare journal entries, perform month-end and year-end close tasks
• Collaborate with University of Tulsa HR and finance teams for audits and compliance
• Ensure adherence to accounting policies and procedures for financial controls and data integrity

Required Qualifications

Knowledge, Skills, and Abilities:

• Proficient in financial reporting, general ledger, and data analysis 
• Strong proficiency in accounting software (e.g., QuickBooks, Sage, Oracle/PeopleSoft) and MS Excel
• Familiarity with nonprofit fund accounting and compliance associated with grants and donations
• Exceptional attention to detail, analytical thinking, and problem-solving
• Effective communication skills and team collaboration within academic/nonprofit frameworks

Equivalent Education and Experience:

• Bachelor’s degree in accounting, finance, or related field
• 3+ years of accounting experience, preferably in nonprofit or museum settings

Preferred Qualifications

• Prior experience with fund accounting in arts, cultural institutions, or higher education
• CPA or actively pursuing certification
• Familiarity with IRS Form 990 reporting and nonprofit compliance
• Ability to engage with cross-functional teams, including Development, Operations, and University finance

Special Job Dimensions

• On-site role at Gilcrease Museum, under University of Tulsa employment 
• Collaborates with finance, development, and museum operations teams on a regular basis 
• Routine deadlines: monthly close, grant reporting, fiscal year-end processes

Physical Requirements

• Ability to remain in a stationary position (sitting or standing) for extended periods while working at a computer.
• Frequent use of hands and fingers for typing, data entry, and handling documents.
• Occasional lifting and carrying of files, boxes, or office supplies (typically up to 20 lbs).
• Visual acuity to review detailed financial data and documents.
• Ability to communicate clearly in person, by phone, and via email.
• Occasional movement within the office and museum environment for meetings and collaboration.

Disclaimer:

The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed.  They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job.  The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day.  Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.