AP Specialist

Company Overview

Housing Solutions leads the charge in ending homelessness in Tulsa County, serving as the cornerstone for transformative change. As the lead agency for the HUD-funded Tulsa County Continuum of Care, we are dedicated to uniting local organizations and stakeholders to deliver essential services and create sustainable housing solutions. Our work ensures that individuals facing homelessness and housing insecurity receive the coordinated support they need to find stable housing. By joining Housing Solutions, you'll be part of a dedicated team that profoundly impacts lives and strengthens the fabric of our community through strategic partnerships and initiatives.

Position Overview

The Accounts Payable Specialist provides focused support to Housing Solutions' finance function. This person will be directly responsible for the day-to-day processing of vendor invoices, checks, credit card transactions, payroll data entry, and accounts receivable tasks, helping ensure accurate coding, timely payments, and well-organized financial records.

Primary Responsibilities

The Accounts Payable Specialist will report to the Finance Director and be based in Tulsa, OK. The core of this role will be:

• Accounts Payable / Routine Vendor Invoices. Saving and filing vendor invoices and supporting documentation; coding invoices to the correct budget line; entering and submitting invoices to Bill.com; fielding routine vendor inquiries; and maintaining vendor setup and W-9/1099 records.
• Accounts Payable / Checks & Emergency Payments. Reviewing check requests for duplicates and completeness; syncing approved bills to the accounting system and generating checks; entering manual and handwritten check information into Bill.com; and uploading check backup documentation.
• Credit Card Transactions. Reviewing uploaded receipts for duplicates and completeness and downloading receipts to SharePoint; following up with cardholders on incomplete transactions; and pre-reviewing coding for accuracy.
• Payroll Support. Entering payroll into the accounting system; updating rent allocation percentages per the Finance Director's Cost Allocation Plan; and inputting payroll adjustments into the tracking list.
• Accounts Receivable. Depositing incoming checks and creating, sending, and recording payments on AR invoices.
• Travel & Staff Reimbursements. Pulling mileage logs and processing staff expense reimbursements.

Required Qualifications

• Experience in accounts payable, bookkeeping, or general finance support.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.
• Excellent organizational and time management skills, with demonstrated ability to manage competing priorities without sacrificing quality.
• Strong written and verbal communication skills.
• Must live within a commutable distance to Tulsa, OK.

Preferred Qualifications

• QuickBooks Online and Bill.com experience, including invoice processing, vendor management, and check processing.
• Experience handling check deposits and account reconciliation tasks.
• Familiarity with Microsoft Excel and SharePoint.

Working Environment

This is a hybrid position based out of the Housing Solutions Tulsa, OK office. Housing Solutions provides desk equipment for in-office work; staff who wish to work from home on their hybrid days are responsible for setting up their own home office equipment.

Standard hours are 8:30 a.m. to 4:30 p.m. with a working lunch, or 8:00 a.m. to 4:30 p.m. with a taken lunch.

Equal Opportunity Employer

Housing Solutions is an inclusive employer and does not discriminate against any employee or job applicant because of race, ethnicity, religion, national origin, sex, sexual orientation, gender identity, veteran status, disability status, age, or any other protected classes. We celebrate diversity and strive to reflect the community in which we work, to better serve our clients. We welcome and encourage applications from diverse applicants, including those who have peer-experiences related to the populations that we serve.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We are dedicated to fostering an environment where our employees feel respected, valued, and driven to excel. Housing Solutions is committed to promoting equity and providing reasonable accommodation to applicants with disabilities. Should applicants need reasonable arrangements to facilitate their interview and assessment during the recruitment and selection process, please submit your request with your application.

All offers of employment are contingent upon the successful completion of a background check, which may include verification of employment history, education, criminal records, and other relevant information. Positions that require driving as part of the job will also require a motor vehicle record (MVR) check.