Senior Accountant & AP Services Manager

Essential Functions (Responsibilities)

Accounting Functions:

• Prepare, review, and reconcile general ledger accounts and financial statements.
• Assist with month-end and year-end closing processes, including journal entries and accruals.
• Support annual audits and ensure compliance with GAAP and university financial policies.
• Analyze financial data and provide reports to leadership for decision-making.

Accounts Payable & Payment Services:

• Manage the AP team and oversee daily operations, including invoice processing, vendor payments, and expense reimbursements.
• Ensure timely and accurate disbursement of funds while maintaining strong internal controls.
• Develop and implement AP policies and procedures to improve efficiency and compliance.
• Resolve vendor inquiries and maintain positive relationships with internal and external stakeholders.

Leadership & Collaboration:

• Supervise and mentor staff within accounting and AP functions.
• Collaborate with procurement, payroll, and other departments to streamline financial workflows.
• Lead system enhancements and process improvements, including automation initiatives.

Required Qualifications

Knowledge, Skills, and Abilities:

• Strong knowledge of GAAP, accounts payable processes, and ERP systems (Oracle or similar).
• Excellent analytical, organizational, and communication skills.

Equivalent Education and Experience:

• Bachelor’s degree in Accounting, Finance, or related field (CPA preferred).
• 5+ years of progressive accounting experience, including supervisory responsibilities.

Preferred Qualifications

• Experience in higher education finance.
• Familiarity with compliance requirements for grants and restricted funds.
• Ability to manage multiple priorities in a fast-paced environment.

Special Job Dimensions

• Supervisory Responsibility: Oversees AP staff and may supervise accounting assistants.
• Budget Impact: Responsible for accurate processing of payments and financial reporting that affect university budgets.
• Decision-Making: Exercises judgment in resolving complex accounting and AP issues; ensures compliance with institutional and regulatory standards.
• Interaction: Frequent collaboration with departments, vendors, auditors, and leadership.
• Confidentiality: Handles sensitive financial and employee/vendor information.

Physical Requirements

Work Environment: Office-based

Physical Demands:

• Ability to sit for extended periods while working on a computer.
• Occasional lifting of files or office supplies (up to 20 lbs).
• Frequent use of keyboard, mouse, and other office equipment.
• Ability to concentrate on detailed financial data for long periods.
• May require occasional travel for training or audits.

Disclaimer:

The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.