Description

The Office Manager at the Lee-Itawamba Library System is a system headquarters administrative position reporting to the Executive Director and CEO. The Office Manager serves as a crucial first contact for incoming calls and inquiries, particularly those pertaining to administrative matters. This position oversees daily administrative office operations, supply management, and vendor relationships, serves as a liaison to the Administrative Board of Trustees and supports the Board by taking meeting minutes, maintaining Board files, and tracking Board procedures as necessary, and maintains the library system’s official files and personnel records. The Office Manager also coordinates both internal and external scheduling and reservations for library space, maintains and distributes a monthly calendar of meetings and programs, and manages annual statistical reporting processes. This position also supervises the Lee County Library’s custodial staff and manages procurement for facility-related supplies.

This position will begin in October 2026 as an Administrative Assistant, training with the current Office Manager through January 2027. Following the current Office Manager’s retirement in January 2027 this position will be officially promoted into the Office Manager role.

Benefits and Compensation:

Annual Salary beginning at $34,782.42 annually
State of MS Health and Life Insurance
State of MS Public Employees Retirement System (PERS)
Personal and Medical Leave
Worker's Compensation

Central functions and responsibilities of this role include:

Oversees daily administrative office operations and supply management
Supports the Administrative Board of Trustees with records management and other duties
Maintains Lee-Itawamba Library System official files and personnel records
Coordinates scheduling and reservation of library meeting space
Books official library travel and oversees control of library purchasing cards
Distributes mail, shipments, and supplies
Other duties as assigned

Requirements

2-3 years’ experience in an administrative or office management role
Experience supervising staff or providing successful project-based leadership
Ability to foster a positive and supportive team environment among library colleagues
Proven record of excellent communication skills—written, verbal, and customer service
Ability to handle multiple simultaneous projects and deadlines
Strong team player
High level of self-motivation, problem-solving skills, and resourcefulness
Ability to work both independently and collaboratively
Experience overseeing procurement and negotiating vendor contracts
Ability to manage multiple responsibilities and prioritize time-sensitive tasks

Learn more about this Employer on their Career Site