Job Title: Office Assistant
Location: Tustin , CA
Employment Type: Permanent
Salary: $21.00-$22.00 /hour
Date Posted: May 1st 2026

About the Role

Clarvida is seeking a detail-oriented and proactive Office Assistant.

As an Office Assistant, you will be responsible for a variety of administrative tasks, including answering and directing phone calls, greeting visitors, handling mail and faxes, maintaining office supplies, scheduling meetings, and assisting with billing and special projects. Your role is crucial in ensuring smooth day-to-day operations and supporting program staff and management.

Responsibilities

Answer and direct phone calls; take messages as appropriate

Greet visitors and direct them to the appropriate person

Prepare outgoing faxes and distribute incoming faxes

Photocopy a broad range of materials

Schedule meetings and appointments

Type routine correspondence and prepare files as assigned

Maintain and order inventory of office supplies

Assist in new hire set-up process for office or program

Maintain and ensure HIPAA, ethical standards, and professional boundaries with all staff and clients

Assist with billing to clients or Medi-Cal and Medi-Care

Research and prepare special projects as assigned. Recommends changes to internal office procedures and workflow

Assist supervisor or management in the development of the work unit’s annual budget, contracts, and monitoring adherence to such on a monthly basis

Attend meetings and/or trainings to take notes or minutes

Handle or assist with small office moves (office furniture)

Other duties as assigned or necessary to support the program, office, and/or the company

Required Qualifications

High School Diploma or GED with computer or business courses

One year of work experience, preferably in an office setting providing general clerical support

Excellent phone manner, good arithmetic skills, and strong spelling, grammar, and punctuation skills

Intermediate level PC skills required

Excellent organizational, interpersonal, computer, and communication skills

Ability to effectively prioritize and manage time

Compensation & Benefits

Salary: $21.00 - $22.00/hour

Paid vacation days (increase with tenure)

Separate sick leave (rolls over annually)

Up to 10 paid holidays (varies by region)

Medical, dental, and vision insurance options

DailyPay – access your earnings before payday

Training, development, and continuing education credits for licensure requirements

401(k) retirement plan

Free licensure supervision

Employee Assistance Program (EAP)

Pet insurance

Perks @ Clarvida – discounts on shopping, travel, entertainment, Verizon, and more

How to Apply
If you are a highly organized individual with strong administrative skills and a commitment to supporting the operations of a dynamic team, we encourage you to apply. Click “Apply Now” to join Clarvida and make a meaningful impact in our community.

About Clarvida
Clarvida is a trusted provider of behavioral health and human services. With programs across multiple states, we deliver trauma-informed, recovery-focused support to individuals and families in need. We are committed to cultural responsiveness, equity, and evidence-based care that improves lives and strengthens communities.

Learn more: http://www.clarvida.com/mission-vision-and-values
Explore other opportunities: https://www.clarvida.com/working-at-clarvida

Equal Opportunity Employer
Clarvida is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Fraud Alert
Clarvida does not charge application fees or conduct interviews via messaging apps. Communication about legitimate job offers will only come from a Clarvida.com email or verified LinkedIn account.

Learn more about this Employer on their Career Site