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Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About Westville Correctional Facility:
Westville Correctional Facility is a multi‑level security facility located in Westville, Indiana, with a capacity of more than 3,400 incarcerated adult males. Originally built as a state hospital, the campus was converted to a correctional facility in 1979. The institution offers numerous programs focused on education, re‑entry, and community service. Partnerships include Gold Standard Truss, which operates a truss manufacturing site on facility grounds, and the Moreau College Initiative through the University of Notre Dame and Holy Cross College. Incarcerated individuals can develop valuable vocational and academic skills. Staff maintain an environment that promotes safety, structure, and rehabilitation. To learn more about Westville Correctional Facility, click here.
Role Overview:
As the Administrative Assistant to the Reentry Department you will provide key support for appeals, reentry initiatives, vital documents, and programming. This role ensures accurate, timely documentation; maintains compliance with IDOC policies; coordinates communication across departments and external agencies; and assists with tracking program participation and offender records.
Salary:
The salary for this position traditionally starts at $37,648.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.
A Day in the Life:
The essential functions of this role are as follows:
- Provides advanced administrative support to an agency, department, or facility.
- Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.
- Administers staff functions in support of program area.
- Aids program administrator in applying agency or department policies and procedures.
- Represents program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.
- Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
What You'll Need for Success:
Individuals in this role should minimally be able to articulate or demonstrate the following:
- Specialized knowledge of theories, principles, and practices of administrative management.
- Working knowledge of state governmental administrative structure.
- Working knowledge of assigned program area.
- Organizational skills with the ability to prioritize tasks effectively and multitask.
- Ability to coordinate and motivate professional and support personnel.
- Ability to communicate, both orally and verbally, with diverse public.
- Attention to detail and proofreading skills.
- Ability to establish cooperative work relationships.
- Ability to analyze, update and write procedures and policies.
A degree is not required. However, at least 5+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.
Individuals should have the ability to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
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