Legal Secretary - Front Desk Clerk

SECRETARY – FRONT DESK CLERK  -2813

NATURE OF WORK

Under general supervision, provides administrative support to Assistant Prosecuting Attorneys; completes various clerical duties; Answering of the phones daily, efficiently, and accurately enters applications for charges, and processing of criminal court documents.

ESSENTIAL FUNCTIONS:

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities.  Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. 

• Receives and enters applications for charges; enters necessary data into correct computer systems; scans documents; reviews applications to ensure all necessary documents are included, orders additional documents as needed; e-files charges for the attorney and all necessary documents for this case as needed.  
• Answers incoming calls; responds to inquiries; redirects the calls to appropriate staff as needed. Provides back-up to other staff during absences. 
• Receives and enters payments for bad check cases, restitution, and delinquent taxes.
• Sorts through incoming mail daily and does rounds for the office.
• Performs other duties as assigned to them.

WORKING ENVIRONMENT/ PHYSICAL DEMANDS:

Work is performed in a standard office environment and involves sitting for extended periods of time, standing, walking, bending/reaching, and lifting objects up to 25 pounds.

EMPLOYMENT STANDARDS

High School diploma and/or GED equivalent; and three (3) years of experience as a legal secretary or assistant is preferred but not required. We will train. Must pass a background check. 

KNOWLEDGE OF:

• County and Department policies and procedures
• Court systems and procedures (WE WILL TRAIN)
• Legal terminology, forms, and documents (WE WILL TRAIN)
• Modern office practices and procedures
• Microsoft Office

SKILLS IN:

• Communicating clearly both verbally and in writing
• Preparing various legal documents and correspondence
• Answering of a public phone and communicating properly
• Operating a personal computer and standard office equipment
• Establishing and maintaining effective working relationships

BENEFITS:

Benefits include paid vacation, paid holidays, health insurance, and enrollment in the Missouri Local Government Employee Retirement System (MOLAGERS), the County Employees Retirement Fund (CERF) pension plan, and life insurance. Additional available benefits include flexible spending, AFLAC, vision insurance and dental plan and a deferred compensation savings plan through the County Employees Retirement Fund (CERF 457).

Please include a Cover letter and Resume