Legal Billing Coordinator

Because a great law firm begins with great people.
 

At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction.  Rivkin Radler has approximately 250 lawyers, with offices in Albany, N.Y.; Hackensack, N.J.; Jacksonville, F.L.; New York City; Poughkeepsie, N.Y.; and Uniondale, N.Y.  The firm actively encourages equal opportunity through mentoring, training, professional development, and public service programs.

The firm offers competitive salaries in addition to a comprehensive benefits plan which includes medical and dental insurance, group term life insurance, accidental death and dismemberment insurance, long-term disability insurance, optional term life insurance, flexible spending accounts, Aflac, 401(k), paid time off, referral bonuses and paid holidays.

Rivkin Radler LLP has an immediate full-time opening for a Legal Billing Coordinator, with a focus on e-billing, working in our Uniondale office. The ideal candidate will have at least 3 years of legal e‑billing experience, extensive knowledge of e‑billing systems, and a strong understanding of legal billing processes.

Responsibilities include but are not limited to:

• Coordinate and maintain monthly billing for assigned attorneys, executing complex bills accurately and in compliance with client guidelines
• Process billing edits, write-offs, transfers, and time/expense adjustments; review time entries for correct rates and proper presentation
• Use Aderant to generate LEDES files; address e-billing issues, rejections, and compliance errors to ensure timely and accurate submission through client portals
• Monitor and maintain compliance with client billing guidelines; review new and updated guidelines to ensure proper setup
• Coordinate with the Billing team on timekeepers, rates, budgets, and other client-required data; liaise with e-billing vendors for system maintenance and troubleshooting
• Respond to attorney inquiries on invoice status, approvals, and payment delays; advise on e-billing best practices and client guidelines
• Prepare and analyze reports (AR Summary, Billing History, Aged WIP) and supporting documentation for clients, attorneys, and internal teams
• Support the Collections team with AR monitoring, e-bill rejections, deductions, appeals, and billing-related discrepancies
• Assist with special projects and process improvement initiatives as assigned

Requirements

• Minimum of 3 years of legal electronic billing experience; extensive knowledge of multiple e-billing systems, client billing portals, and LEDES electronic billing files
• Experience with Aderant or Elite 3E billing systems preferred
• Intermediate proficiency in Microsoft Excel and Word; strong analytical skills and exceptional attention to detail
• Thorough understanding of legal billing processes, workflows, and related software applications
• Highly motivated, organized self-starter with the ability to prioritize workload, multitask, and work independently in a fast-paced environment
• Excellent time management, interpersonal, and organizational skills
• Ability to establish and maintain effective working relationships with attorneys, clients, claim representatives, vendors, and colleagues

Hybrid Schedule:Mandatory 3 days per week in-office, 2 days per week remote

Congenial, fast-paced environment offering a competitive salary and benefits. EOE.

Job Type: Full-time

The annualized salary range for this position is $60,000 to $80,000.  Actual pay will be adjusted based on experience and other job-related factors permitted by law.