Administrative Assistant, College of the Liberal Arts

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

Join the College of the Liberal Arts as an Administrative Assistant for the English for Professional Purposes Intercultural Center (EPPIC), which supports international students and scholars in developing advanced English communication skills, and the Rock Ethics Institute, a nationally recognized center for interdisciplinary ethics research and public engagement.

The Administrative Assistant plays an important role in creating a welcoming environment while supporting programs, events, communications, and daily operations across two dynamic units.

Responsibilities include but are not limited to:

Administrative Operations

• Provide front-office support, including greeting visitors and responding to phone calls and emails

• Support daily operations such as managing office supplies and submitting expense reports

• Schedule team meetings

Event and Program Support

• Promote various events by creating and printing flyers and updating shared calendars and websites with event information

• Handle participant registration and room reservations

• Track feedback surveys from participants

• The majority of the events this position will assist with include workshops, trainings, speaker events, and conference exhibits

Communications and Outreach

• Maintain center websites, social media accounts, and mailing lists

• Support Directors and Department Heads by designing and producing print and digital marketing publications

This position works across both EPPIC and the Rock Ethics Institute, spending time in each unit's office throughout the week.

Working across both units, the Administrative Assistant will interact regularly with students, scholars, faculty, staff, and visitors from a variety of backgrounds and disciplines.

Qualifications:

• Excellent interpersonal skills; inclusive and respectful when working with others

• Effective verbal and written communication skills

• Ability to stay organized with a high attention to detail and accuracy while multi-tasking

• Driven to provide excellent customer service

• Demonstrated professionalism, discretion, and sound judgment when handling confidential information and working independently or collaboratively

• Demonstrated ability to manage competing priorities and adapt to changing needs

Applicants must also have experience with core Microsoft Office 365 applications, particularly Outlook, Word, and Excel.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Important Application Instructions:

Applicants must submit a cover letter addressing their interest and relevant experience, in addition to a resume.

Additional Information:

The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

Important Note: In accordance with College guidelines, this position requires a minimum of three days per week of on-site work at the designated work location.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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