Payroll Clerk and Administrative Assistant

Description

About the Role

We are looking for an organized and dependable Payroll Clerk & Administrative Assistant to support our payroll processing and daily office operations. This dual-function role is ideal for someone who enjoys variety, has strong attention to detail, and can juggle numbers-focused tasks alongside general administrative duties. You'll play a key part in keeping payroll accurate and the office running smoothly.

Key Responsibilities

Payroll Duties

• Collect, verify, and enter employee timesheets and attendance records
• Assist with processing bi-weekly/monthly payroll
• Calculate hours worked, overtime, and paid time off
• Maintain accurate payroll files and employee records
• Help process new hire paperwork and payroll setup
• Respond to basic employee questions about pay and deductions
• Assist with filing payroll tax documents and year-end forms (W-2s, etc.)
• Support payroll audits and reporting as needed

Administrative Duties

• Answer phones, greet visitors, and manage front-office correspondence
• Maintain office supplies inventory and place orders as needed
• Schedule meetings, appointments, and manage calendars
• Prepare and organize documents, reports, and correspondence
• Maintain both physical and digital filing systems
• Assist with onboarding logistics for new employees
• Support other departments with administrative tasks as needed
• Handle incoming/outgoing mail and shipments

What We Offer

• Health, dental, and vision insurance (Full Time Staff only)
• Paid time off and holidays (Full Time Staff only)
• 401(k) with company match 
• Friendly, supportive team environment
• Employee Meals

Requirements

 Qualifications

• High school diploma required; Associate's degree preferred
• 1–2 years of experience in payroll, bookkeeping, or administrative support
• Basic understanding of payroll processes and terminology
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Familiarity with payroll or HRIS software (e.g., ADP, Paychex, Gusto) a plus
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Discretion in handling confidential information