Executive Assistant

Why join FX Matt Saranac Brewing Co.?

• As the oldest family-owned brewery in New York State—and the fourth oldest in the U.S.—FX Matt offers a stable, historic workplace along with competitive pay and benefits.
• Based in Utica, NY, the company is a proud fourth-generation, family-owned business with deep roots in the community.
• The brewery is highly regarded for its positive culture, with employees often describing a strong “family” atmosphere.
• Team members report a meaningful work experience, with opportunities to learn and grow.
• FX Matt is recognized for crafting high-quality, award-winning beers, including Saranac and the iconic Utica Club.

The Executive Assistant provides high-level administrative support to the executive team and ensures the smooth and efficient operation of the executive office. This role requires exceptional organizational skills, the ability to multitask, and a professional demeanor to handle sensitive matters with discretion.

Key Responsibilities:

Administrative Support:

• Manage executive calendars, schedule appointments, and coordinate meetings.
• Prepare and organize materials for meetings, presentations, and reports.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.

Document Management:

• Draft and proofread correspondence, memos, and reports.
• Maintain filing systems, both electronic and physical, ensuring documents are organized and accessible.

Meeting and Event Coordination:

• Organize internal and external meetings, conferences, and events.
• Handle logistics such as venue booking, catering, travel, and other necessary arrangements.

Confidentiality and Discretion:

• Handle confidential information with the utmost professionalism and discretion.
• Serve as a liaison between the executive team and other stakeholders, ensuring smooth communication and resolution of issues.

Office Management:

• Ensure the office runs efficiently by managing office supplies, equipment, and general administrative tasks.
• Assist with special projects as requested by the executive team.

Travel Coordination:

• Arrange domestic and international travel, including flight bookings, accommodations, and itineraries.
• Prepare detailed travel plans and ensure timely bookings.

Project Support:

• Assist in managing and tracking various projects, deadlines, and deliverables.
• Prepare and maintain project documentation, presentations, and reports.

Qualifications:

• Proven experience as an Executive Assistant or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
• Discretion and confidentiality in handling sensitive information.
• A proactive and solution-oriented attitude.

Salary Range: $45,000 - $60,000 DOE

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off

Job Type: Full-time

Experience:

• Relevant: 5 years (Preferred)

Work Location: In person