Billing Specialist

Billing Specialist 

Cadence Petroleum Group, dba Frost Oil Co, LLC, a local, fast-growing automotive, commercial, and industrial oil distributor, is seeking a Billing Specialist who will provide support to the accounting and finance department. The ideal candidate will have a strong background in billing or accounts payables skills, effectively communicate in person, via phone, and email, and ensure efficient demand for prompt invoicing for our growing demand.

Primary responsibilities will include but are not limited to the following:

• Confirm daily deliveries against driver software and shipping papers before billing.
• Process supplier bills of lading and verify that the cost is accurate.
• Bill customers daily and confirm the price is correct.
• Assist customers with billing inquiries.
• Change fuel pricing when receiving in inventory.
• Track and document driver errors.
• Will learn backup for various positions in the accounting department.
• Responsible for processing various types of accounts payable transactions
• Responsible for processing a high volume of incoming documents daily.
• Reconcile vendor statements, research, and correct discrepancies.
• Reconciling receiving documents with invoices and submitting for approval
• Promptly respond to vendor inquiries by phone or email.
• Able to work in a multi-functional, fast-paced office.
• Miscellaneous projects for management.

Required Skills/Abilities:

• Highly organized and detail-oriented with the ability to prioritize. 
• Safeguard and protect confidential information, i.e., pricing, vendors, and customer information
• Strong Excel skills with knowledge of MS Word, Excel, and Outlook
• Should require minimal day-to-day supervision but able to escalate problems or concerns to management promptly. 
• Ability to multi-task in a fast-paced environment.
• Must be able to work independently and in a team environment.
• Strong communication and people skills
• Ability to do light travel for training, tasks, or meetings.

Education and Experience

• High school diploma or equivalent required.
• 2+ years of relevant experience

Physical Demands:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.