Accounting Coordinator

Job Summary

As directed by the Finance Director, the Accounting Coordinator is responsible for the management, planning, coordination and implementation of assigned functional areas of district-wide accounting services and financial operations, including general ledger maintenance, payroll, accounts payable, accounts receivable, grants, charge cards, cash receipting, reconciliations, departmental budget reporting and preparation of monthly Board financial reports. When multiple incumbents are assigned to this classification, work is divided by assigned areas of primary responsibility, with each incumbent sharing responsibility for the continuity and effective delivery of accounting services. 

The position collaborates with District staff to coordinate accounting activities, support fiscal planning and reporting efforts, assess accounting service needs, and develop and implement financial processes, procedures and special projects. 

Essential Functions

Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 

• Coordinate and oversee District accounting operations, including payroll, accounts payable, accounts receivable, cash management, grant administration, charge card administration, and related financial activities. 
• Participate in the recruitment, training, and development of department staff. Provide technical guidance and review payroll activities, accounting transactions, and staff work for accuracy, completeness, and compliance with established procedures, accounting standards, and regulatory requirements.
• Lead and support the development and implementation of accounting initiatives, projects, policies, and procedures.
• Maintain the integrity of the District’s financial records through oversight of general ledger activities, internal controls, reconciliations and accounting processes in accordance with applicable accounting standards and reporting requirements. 
• Prepare and analyze financial information to support monthly and annual financial reporting, Board reporting, audit activities, and organizational decision-making. 
• Provide accounting guidance, training, and support to District staff and managers; interpret financial policies, procedures, and financial information and respond to accounting related inquiries.
• Coordinate and oversee required federal, state and local tax financial reporting, public work filings, and employment-related filings to ensure accurate, timely and compliant submissions. 
• Perform complex accounting analyses, cost accounting activities, and financial reconciliations to support accurate financial reporting and decision-making.
• Coordinate finance-related grant administration, including oversight of source documentation, reconciliations, expenditure tracking, revenue matching, and in-kind contribution reporting.
• Oversee cash management practices throughout the District and recommend process improvements and staff training opportunities.
• Collaboratively manage district-wide projects and community projects; responsible for communication of a function area; attend meetings, lead and participate in committees and organizations that further the library’s mission and goals.
• Keep informed of applicable accounting standards, regulations, and best practices by attending workshops and educational programs and reading specialized literature.

Additional Duties and Responsibilities

Duties are considered non-essential and include the following:

• Cross-train on critical departmental processes and provide backup support for other positions within the department as needed to support operational continuity.
• Provide technical and systems troubleshooting for all software used within the department financial and HR software.
• Perform other duties as assigned.

Schedule & Location

This position works out of our Operations Center in Vancouver, WA, Monday through Friday between the hours of 8am-5pm.

 Education and Experience

• Equivalent to a Bachelor’s Degree in accounting, finance or a related field.
• A minimum of three years of increasingly responsible accounting or finance experience.
• Previous customer service and experience managing people and/or projects preferred. 
• Experience working for a government entity or municipal corporation is preferred.
• Experience using finance/accounting/HRIS software in a government entity or municipal corporation is strongly desired. 

The position starts at $30.49 per hour. The full pay range is between $30.49 and $45.73 per hour.

FVRLibraries covers 90-95% of full-time employees’ health insurance premium cost and 90-100% of dental insurance premium costs. In addition, we provide employees with Life Insurance, AD&D and Long-Term Disability Insurance at no cost to the employee. Employees have the ability to enroll in additional, voluntary life insurance, income protection plans, flexible spending accounts and health savings accounts. More information can be found in our Benefit Summary Booklet.

Our employees enjoy 13 paid holidays throughout the year. Full time employees accrue 8 hours of sick leave per month. The initial vacation leave accrual is 11 hours per month; this increases over time based on years of employment. We also offer other types of paid time off for situations such as jury duty, bereavement leave, inclement weather and more.

Click "Apply" and follow the steps to complete your online application. To be considered candidates must,

• Submit a completed profile and attach a resume
• Attach a cover letter that highlights your qualifications and relevant experience to this position.

FVRL values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, including veterans, those with disabilities, persons of color, immigrants, refugees, or those who identify as LGBTQIA+. FVRL is committed to being equitable and fair in providing access to opportunities for all. 

Reasonable accommodations may be made to enable individuals to apply for this position or to perform essential functions of this position. If you require reasonable accommodation in completing any pre-employment testing, interviews or otherwise participating in the employee selection process, please direct your inquiries to our human resources department, 360-906-5070.