Receptionist / Office Coordinator

Position Summary

The Receptionist / Office Coordinator serves as the first point of contact for visitors, employees, and vendors while ensuring the smooth day-to-day operation of the office. This role is responsible for reception duties, office supply management, mail and package handling, vendor coordination, and building-related support services.

Essential Duties and Responsibilities

Reception & Administrative Support

Greet and assist visitors in a professional and welcoming manner.
Answer, screen, and direct incoming phone calls.
Maintain visitor logs and manage guest check-in procedures.
Provide general administrative support to employees and leadership as needed.
Schedule conference rooms and assist with meeting preparations.

Mail & Package Management

Receive, sort, and distribute incoming mail and packages.
Prepare outgoing mail, shipping labels, and courier requests.
Coordinate package deliveries and pickups with carriers such as UPS, FedEx, and USPS.
Track and notify employees of incoming shipments.

Office Supply Management

Monitor office supply inventory and maintain appropriate stock levels.
Order office supplies, breakroom items, and other workplace essentials.
Research vendors and obtain pricing when necessary.
Organize storage areas and maintain supply rooms.

Facilities & Building Coordination

Serve as the primary contact for building management, maintenance personnel, and service providers.
Submit and track maintenance requests for office repairs and facility issues.
Coordinate vendor access and schedule service appointments.
Assist with office moves, workspace setup, and facility-related projects.
Ensure common areas, conference rooms, kitchen, and reception areas remain organized and presentable.

Vendor & Office Services Coordination

Coordinate services with office vendors, including cleaning, maintenance, and office equipment providers.
Maintain office equipment and arrange repairs as needed.
Support office safety and security procedures.

Qualifications

High school diploma or equivalent required.
2+ years of receptionist, administrative, or office coordination experience preferred.
Strong organizational and customer service skills.
Proficiency in Microsoft Office (Outlook, Word, Excel, and Teams).
Ability to manage multiple priorities and meet deadlines.
Excellent verbal and written communication skills.
Ability to lift and move packages and office supplies as needed.

Key Competencies

Professionalism and customer service orientation
Strong attention to detail
Initiative and problem-solving skills
Organization and time management
Dependability and accountability
Ability to work independently and collaboratively

Work Location: On-Site environment

Hourly rate: $20.00 - $25.00

Learn more about this Employer on their Career Site