Description

Director of Facilities & Fleet

Position Summary

Reporting to the Chief Administration Officer (CAO), the Director of Facilities is accountable for the performance, safety, and long-term condition of all BGCSM facilities, fleet, and physical assets.

This role owns the organization’s maintenance system end-to-end—ensuring work is planned, prioritized, executed, and tracked across all sites. The Director leads both daily operations and long-range planning, ensuring facilities and vehicles consistently support high-quality programming without disruption.

Essential Duties & Responsibilities

Facility & Fleet Performance

Own execution of all maintenance work across facilities and fleet, including preventive, corrective, deferred, emergency, and capital
Ensure all work is prioritized, completed on time, and fully documented
Build and enforce preventive maintenance schedules that reduce failures and extend asset life
Maintain all building systems and vehicles to operating standards, including required testing and compliance
Ensure vehicles are safe, reliable, and program-ready at all times

Multi-Site Operations

Oversee all facilities, including Clubhouses, school sites, administrative offices, and fleet operations
Conduct regular inspections and ensure consistent standards across locations
Ensure environments are safe, functional, and program-ready
Oversee custodial services, maintenance staff, and site-level coordination

Vendors & Projects

Select and manage vendors, ensuring quality, cost control, and on-time delivery
Approve and track invoices against scope and budget
Lead execution of repairs, upgrades, and facility projects
Support planning and delivery of capital projects

Capital Planning & Asset Management

Maintain a complete asset and fleet inventory with lifecycle tracking
Identify and track deferred maintenance with clear prioritization
Develop and manage a multi-year capital plan
Recommend investments based on risk, usage, and long-term value

Safety, Compliance & Risk

Ensure compliance with all safety and regulatory requirements across facilities and fleet
Lead inspections and ensure timely correction of issues
Support insurance coverage and claims related to facilities and vehicles
Maintain documentation and readiness for audits and reviews

Budgeting & Systems

Build and manage facility and fleet operating and capital budgets
Track spending, identify trends, and adjust plans as needed
Maintain a reliable work order system with full visibility into status and completion
Establish and enforce standard operating procedures

Leadership

Lead and manage the Facilities Manager and facilities function
Manage the Board Facilities Committee and co-manage the Board Safety Committee
Set clear expectations and ensure accountability for execution
Partner effectively with site leaders and senior leadership

Requirements

Bachelor’s degree in Facilities Management, Operations, Construction Management, Business Administration, or related field preferred; equivalent experience considered.
5–7+ years of facilities, fleet, or operations leadership experience required, preferably in a multi-site environment.
Strong knowledge of maintenance systems, vendor management, capital planning, budgets, building systems, fleet operations, and regulatory compliance.
Strong communication, organization, leadership, and problem-solving skills required.
Valid driver’s license and ability to travel between sites required.
Must currently reside, or be willing to relocate to our service area of Sonoma County.

What Success Looks Like

· Facilities and fleet operate without disruption

· Preventive maintenance reduces reactive work

· Issues are resolved quickly and completely

· Deferred maintenance is tracked and declining

· Capital needs are planned, not reactive

Learn more about this Employer on their Career Site